Useful Resources

About the Freedom of Information and Protection of Privacy Act

UBC Resources on Access and Privacy

Other Resources on Access and Privacy

Contact Us

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About the Freedom of Information and Protection of Privacy Act

The British Columbia Freedom of Information and Protection of Privacy Act (the “FIPPA”) is provincial legislation that came into effect in October of 1993. In the fall of 1994, post-secondary institutions were added to the list of public bodies to which the FIPPA applies. The FIPPA has two main purposes:

  • to make public bodies more open and accountable by providing the public with a right of access to records
  • to protect personal information from unauthorized collection, use, or disclosure by public bodies.

The FIPPA applies to almost all records in the custody or under the control of the University. The FIPPA does not apply to a few categories of records, for example:

  • a record containing information about a question that is to be used on an exam
  • a record containing teaching materials or research information of University employees or other personas teaching or carrying out research at the University
  • notes or draft decisions of a person acting in a judicial or quasi-judicial capacity
  • materials placed in the archives of the University by or for a person or agency other than the University
  • a record that is available for purchase by the public

Here is a link to the FIPPA and its regulations:

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UBC Resources on Access and Privacy

UBC’s Access and Privacy website contains a wealth of information about access and privacy issues. Faculty and staff members should begin with the Access and Privacy Guide for Faculty and Staff.

The University’s Information Security Office website provides guidance on information security, including an online security awareness training course to protect yourself, your computer, and the information stored on your computer from malicious attacks and other cybercrimes.

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Other Resources on Access and Privacy

The Office of the Information and Privacy Commissioner (OIPC) is an independent office, reporting to the BC legislature, that is responsible for monitoring and enforcing the FIPPA. The OIPC website contains information about the FIPPA as well as copies of all decisions and investigation reports released by the OIPC.

The provincial Office of the Chief Information Officer (OCIO) in the Ministry of Labour and Citizens’ Services publishes cross-government policy and procedures, standards and guidelines regarding access to public information and protection of privacy. The OCIO website contains useful information about the FIPPA, including a Policy and Procedures Manual.

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Contact Us

For advice about access and privacy issues, contact Paul Hancock, Access and Privacy Manager, at 604-822-2451 or paul.hancock@ubc.ca.

For advice about access requests, contact Courtney Waverick, Freedom of Information Specialist, at 604-822-2139 or courtney.waverick@ubc.ca.

Our office email address is: access.and.privacy@ubc.ca.

Our mailing address is:

Access and Privacy
Office of the University Counsel
Old Administration Building – 2nd Floor
6328 Memorial Road
Vancouver BC V6T 1Z2

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a place of mind, The University of British Columbia

Office of the University Counsel
6328 Memorial Road,
Vancouver, BC, V6T 1Z2, Canada
Tel: (604) 822-1897
Fax: (604) 822-8731
Email:

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