Responsible Executives

Policies listed under the ‘Responsible Executive’ portfolios are: President, All Vice-Presidents, Provost and Vice-President Academic, Vice-President Finance and Operations, Vice-President Research and International, Vice-President Students, Vice-President Communications and Community Partnerships, Vice-President Development and Alumni Engagement, Vice-President Human Resources, and University Counsel.

Responsible Executive: President

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Appointment of Designated Senior Academic Administrators (Joint Senate and Board Policy) #18 Feb 2012 Dec 2016
Acting President #19 Sep 2013
Extension of Appointments for Designated Senior Academic Administrators #24 Dec 2016 Jan 2017
Board of Governors Appointments #25 Sep 2010
Casual Instruction Without Board Appointment #28 Jul 1977
Appointment and Extension of Appointment of Administrative Vice-Presidents #34 Dec 2016 Feb 2016
University Killam Professors #57 Dec 2012 Dec 2012
Closed Meetings of the Board of Governors #93 Nov 2008
Internal Audit, Investigations, and Financial Whistleblower #111 Apr 2014 Apr 2014

Responsible Executive: All Vice-Presidents

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Sustainable Development #5 Jun 2005 Jun 2005
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Gifts #115 Jun 2005 Jun 2005

Responsible Executive: Provost and Vice-President Academic

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Employment Equity #2 Nov 1995
Discrimination and Harassment #3 Sep 2011 Dec 2016
Sustainable Development #5 Jun 2005 Jun 2005
Environmental Protection Compliance #6 Jun 2005 Jun 2005
Hazardous Materials Management #9 Jun 2005 Jun 2005
Response to At-Risk Behaviour #14 Jun 2011 Jun 2011
Appointment of Registrar and Librarians (Joint Senate and Board Policy) #17 Feb 2012 Jul 2013
Advertising of Position Vacancies #20 Jun 2013 Jun 2013
Appointment of Deans and Principals (Joint Board and Senate Policy) #21 Sep 2013 Nov 2007
Appointments and Extension of Appointments for Heads of Academic Units #22 Dec 2016 Dec 2016
Extension of Appointments for Deans #23 Dec 2016 Dec 2016
Appointment of Retired Faculty Members #27 Jun 2013 Jun 2013
Research Grants During Periods Other Than Study Leave #35 Jul 1995 Jul 1995
Leave Requests in a Tenure Decision #36 Jul 1977
Faculty Term Appointments Without Review #42 Sep 2010 Sep 2010
Extension of Appointments for Registrar and Librarians #43 Dec 2016 Dec 2016
Chair, Professorship and Distinguished Scholar Honorifics #47 Apr 2014 Apr 2014
Leave to Take Political Office #50 Apr 2013 Apr 2013
Curriculum Vitae and Publications Record #51 Jun 2005
Postdoctoral Fellows #61 Apr 2012 Apr 2012
Leave Due to Illness of Members of Faculty #62 Jun 2005
Student Safety Abroad #69 Feb 2010 Feb 2010
Appointment of Graduate Students to Teach a Course Requiring a Board of Governors Appointment #75 Feb 2012
Travel Assistance for Graduate Students #79 Jun 1978
Use of Teaching Materials in UBC Credit Courses | Guidelines (issued Aug 12, 2016) #81 Apr 2015
Travel and Related Expenses  |  Directive (issued Mar 18, 2008) #83 Jun 2005 Aug 2010
Over-Expenditure on Research and Specific Purpose Trust Project/Grants #90 Jun 2005
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Acceptable Use and Security of UBC Electronic Information and Systems | Information Security Standards (issued Aug 2014) #104 Jun 2013
Gifts #115 Jun 2005 Jun 2005
Deaccession of Works of Art and/or Cultural Materials for the Morris and Helen Belkin Art Gallery, the University Library, and the Museum of Anthropology #128 May 2004 Jun 2005
Management of the Wireless Network #130 Jan 2006

Responsible Executive: Vice-President, Finance and Operations

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Sustainable Development #5 Jun 2005 Jun 2005
Environmental Protection Compliance #6 Jun 2005 Jun 2005
University Safety #7 Mar 1994 Jun 2005
Disaster Management #8 Jun 2005 Aug 2013
Hazardous Materials Management #9 Jun 2005 Jun 2005
Pest Control #12 Jun 2005 Jun 2005
Serving and Consumption of Alcohol at University Facilities and Events #13 Jun 2014 Aug 2015
Smoking and Smoking Product Promotion on Campus #15 Nov 2007 Jul 2012
Non-University Use of University Services and Facilities #16 Feb 1981
Death Notices #39 Mar 1995
Study Leave (other than Faculty) #54 Jun 2005
Vacations — Non-Union, Management and Professional Staff #56 Jun 2005
Crossing of Picket Lines #64 Mar 1980
Late Payment of Fees and Accounts #67 Jul 2002 Jul 2002
Disruption of Classes/Services by Snow #68 Jun 2005 Jun 2005
Travel and Related Expenses  |  Directive (issued Dec 1, 2016) #83 Jun 2005 Aug 2010
Entertainment #84 Jul 1993 May 2012
Over-Expenditure on Research and Specific Purpose Trust Project/Grants #90 Jun 2005
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Provision of Communication Services #99 Sep 2005
Vending Machines on Campus #101 Sep 1993 Sep 1993
Acceptance, Management and Sale of Technology Licensing Equity #105 Nov 2000 Nov 2000
Booking and Rental of UBC Space #107 Feb 2015 Feb 2015
Disposal of Surplus Equipment and Materials #108 Jan 1993 Jan 1993
Ownership #109 Jan 1993 Jan 1993
Endowment Management #113 Apr 2017 Apr 2017
Gifts #115 Jun 2005 Jun 2005
Records Management #117 Feb 2008
Cash Handling #119 Jun 2005
Posting of Notices, Posters and Signs #120 Jun 2005
Campus Mailing Services #121 Jun 2005 Jun 2005
Purchasing #122 May 2003
Term Invested Fund Management #123 Apr 2010 Apr 2013
Retained Risk Fund for Major Construction Projects #125 Feb 2017 Sep 2009

Responsible Executive: Vice-President, Research and International

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Sustainable Development #5 Jun 2005 Jun 2005
Environmental Protection Compliance #6 Jun 2005 Jun 2005
Hazardous Materials Management #9 Jun 2005 Jun 2005
Procedures for Working with Biohazardous Materials #10 Jun 2005
Radiation Safety #11 Jun 2005 Jun 2005
Non-University Use of University Services and Facilities #16 Feb 1981
Research Grants During Periods Other Than Study Leave #35 Jul 1995 Jul 1995
Research Grants as Part Payment During Study Leave #37 Jan 1994 Jan 1994
Scholarly Integrity #85 Apr 2013 Jul 2015
Extraordinary Expenses — Grant and Contract-Funded Employees #86 Dec 1994 Apr 2012
Research #87 Apr 2016 Apr 2016
Inventions and Discoveries #88 Jun 2013 Mar 2015
Research Involving Human Participants #89 Jun 2012 Jun 2012
Over-Expenditure on Research and Specific Purpose Trust Project/Grants #90 Jun 2005
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Acceptance, Management and Sale of Technology Licensing Equity #105 Nov 2000 Nov 2000
Gifts #115 Jun 2005 Jun 2005

Responsible Executive: Vice-President, Students

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Sustainable Development #5 Jun 2005 Jun 2005
Environmental Protection Compliance #6 Jun 2005 Jun 2005
Religious Holidays #65 May 1994 May 1994
Student Safety Abroad #69 Feb 2010 Feb 2010
Consultation with Students about Tuition and Mandatory Fees #71 Dec 2015 Dec 2015
Access to the University of British Columbia #72 Jun 2005 Jun 2005
Academic Accommodation for Students with Disabilities #73 May 1999
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Gifts #115 Jun 2005 Jun 2005
University Archives at UBC Vancouver #127 Jun 2005 Jun 2005
This policy comes into effect on May 18, 2017
Sexual Assault and Other Sexual Misconduct
#131 Apr 13, 2017 Apr 13, 2017

Responsible Executive: Vice-President, Communications and Community Partnership

Policy Policy # Policy Last Revised Procedures Last Revised
Administration of Policies #1 Mar 1995 Mar 1995
Sustainable Development #5 Jun 2005 Jun 2005
Travel Expenses — Recipients of Honorary Degrees #80 Jun 2005
Land Use and Permitting  |  Land Use Rules (updated 2009) #92 Oct 2009 Oct 2009
Visual Identity  |  Guidelines (updated 2009) #94 May 2003
Formal Investigations  |  Guidelines #95 Feb 1997 Feb 1997
Communications #96 Jun 2005
Charitable Appeals on Campus  |  Directive (issued Sep 23, 2010) #100 Jan 1996
Third-Party Use of University Trade-Marks #110 May 2003
Advertising #112 Dec 1997 Dec 1997
Gifts #115 Jun 2005 Jun 2005
Naming #124 Sep 2009 Sep 2009
Selection and Appointment of Prime Consultants for Major Projects #126 Sep 2005 Sep 2005
Deaccession of Works of Art and/or Cultural Materials for the Morris and Helen Belkin Art Gallery, the University Library, and the Museum of Anthropology #128 May 2004 Jun 2005

Responsible Executive: Vice-President, Development and Alumni Engagement

Policy Policy # Policy Last Revised Procedures Last Revised
Fundraising and Acceptance of Donations #114 Jun 2015 Jun 2015

Responsible Executive: VICE-PRESIDENT, HUMAN RESOURCES

Policy Policy # Policy Last Revised Procedures Last Revised
Designation of Acting Administrative Heads of Unit #26 Dec 2016 Dec 2016
Total Compensation for Executive Officers, Management Officers, Service Unit Directors Excluded from AAPS, and Staff Members who are Excluded From or Not Represented by a Union or Association #31 Apr 2014 Apr 2014
Pre-Retirement Reduced Appointment Agreements for Staff #49 Dec 2016 Dec 2016
Non-Performance of Work during a Legal Strike #64 Feb 2017
Relocation of Faculty Members and Senior Management Staff #82 Mar 2007 Jun 2016
This policy comes into effect on May 18, 2017
Sexual Assault and Other Sexual Misconduct
#131 Apr 13, 2017 Apr 13, 2017

Responsible Executive: University Counsel

Policy Policy # Policy Last Revised Procedures Last Revised
Conflict of Interest and Conflict of Commitment #97 Feb 2012 Feb 2012
Safety and Security Cameras #118 Feb 2016 Feb 2016

 

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