Proposed Policy Amendment: Policy #20

CALL FOR COMMENTS – PROPOSED POLICY AMENDMENT: POLICY #20 (ADVERTISING OF POSITION VACANCIES)

The UBC community is invited to comment on proposed amendments to Policy #20 (Advertising of Position Vacancies).

The purpose of Policy #20 is to establish sound advertising practices to attract a broad and diverse pool of qualified applicants for position vacancies. Policy #20 requires that vacancies for faculty and senior academic positions be advertised, specifies certain publications where those advertisements must be placed, permits exceptions to advertisements in special circumstances, and requires the inclusion of the University’s equity statement in all posted positions.

The existing Policy is incomplete and has become outdated since it was last reviewed in 2005. In addition, the Provost’s Advisory Committee on Equity and Diversity recommended an updated equity statement that is intended to be more inclusive and in line with those of other institutions.  The Policy requires amendment to support the University’s goal of recruiting the most qualified candidates for position vacancies and to consolidate the University’s policies on advertising.

The substance of Policy #20 remains largely unchanged; however, additional language from the Faculty Relations Advertising Guidelines and applicable collective agreements has been inserted to consolidate the University’s advertising requirements into Policy #20. The structure has also been updated to bring it in line with the University’s current policy standards.

Key elements of the proposed amendments to Policy #20 are to:

  1. clearly identify the types of positions that require advertisement;
  2. require the inclusion of the University’s equity statement in all posted positions and adopt the equity statement approved by the Provost’s Advisory Committee on Equity and Diversity;
  3. draw attention to Service Canada and Citizenship and Immigration Canada and require compliance with their advertising requirements within the Policy;
  4. provide a comprehensive list of the circumstances where the University does not require advertisements;
  5. shift all detailed advertisement requirements mandated by Service Canada and Citizenship and Immigration Canada and collective agreements into the Procedures to allow the administration to update the information as required; and
  6. shift the methods and media required by the University for advertisement into the Procedures to allow the administration to update them as recruitment practices evolve over time.

The proposed amendments are now being published and all members of the University community are encouraged to provide their comments. Please submit feedback to the Office of the University Counsel at university.counsel@ubc.ca by March 17, 2013.

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