Before anyone not employed at UBC is given access to personal or otherwise confidential/sensitive information held by UBC, they must agree to protect any information they may access and to comply with B.C.’s privacy legislation. To accomplish this, they must sign a Security and Confidentiality Agreement (SACA), or another agreement that contains equivalent requirements.
A SACA is only required when the individual will be given access to personal or otherwise confidential/sensitive information.
There are two types of SACA:
1. Supplementary Agreement. Use this agreement where:
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- there is an existing agreement between a contractor and UBC;
- the contractor requires access to personal or otherwise confidential/sensitive information; and
- the existing agreement does not have sufficient provisions that ensure that the contractor will protect any personal or otherwise confidential/sensitive information they may access and to comply with B.C.’s privacy legislation.
For guidance on how to complete the Supplementary Agreement, see the sample agreement.
2. Stand-Alone Agreement. Use this agreement where:
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- UBC wishes to grant a person access to personal or otherwise confidential/sensitive information; and
- there is no other agreement between an individual or organization, and UBC, that governs the access and use of this information.
Examples of when the Stand-Alone Agreement should be used include (but are not limited to):
- to provide personal or otherwise confidential/sensitive information to potential bidders who wish to submit a bid for work at UBC;
- to ensure persons employed as subcontractors understand and comply with their obligations.
For guidance on how to complete the Stand-Alone Agreement, see the sample agreement.
The head of the academic or administrative unit that is responsible for supervising the contractor, or the access to the information, must ensure that the SACA is completed and signed by the contractor, and must retain a copy of this agreement. It is not necessary for a UBC representative to sign the SACA.
If you have any questions about the SACA, they may be directed to the Legal Counsel, Information and Privacy in the Office of the University Counsel.