Policy Consultation – Proposed Retaliation Policy (SC18)

The UBC community is invited to comment on a proposal to create a university-wide Retaliation Policy. The proposed Retaliation Policy reflects UBC’s appreciation that UBC members take personal risks when reporting improper conduct or participating in related investigations and that UBC wishes to create an environment where impediments to engaging in such activities in good faith are minimized. More particularly, the proposed Retaliation Policy:

  1. provides a mechanism for UBC members who wish to report concerns that they may be subject to, or have experienced, Retaliation, thereby providing security and a level of comfort to such individuals that UBC will seek to provide protective measures for such individuals and to discipline those who engage in Retaliation within reasonable means;
  2. clearly sets out what prohibited behaviour falls under the meaning of “Retaliation” and what Retaliation does and does not include;
  3. creates a consistent approach to be used in addressing Retaliation allegations;
  4. clarifies that if an individual has a concern about improper conduct other than Retaliation, UBC already has a number of policies setting out how to disclose or report such improper conduct and that the concern should be addressed in accordance with those other policies;
  5. provides a wayfinding map in connection with the reporting of improper conduct other than Retaliation;
  6. provides a process through which a UBC member can report concerns about Retaliation;
  7. includes the ability for UBC to implement preventive measures to reduce the risk or impact of Retaliation where possible;
  8. sets out a process to carry out investigations regarding alleged Retaliation and to address findings of Retaliation in a manner that is consistent with other UBC Board Policies; and
  9. requires annual reporting regarding the number of reports of Retaliation received, the number of instances where anticipatory protective measures were undertaken in connection with reports of alleged Retaliation, the number of investigations of alleged Retaliation undertaken, and in the case of investigations that result in finding of Retaliation having occurred, a description of the Retaliation and any recommendations or corrective actions taken in relation to the Retaliation or the reasons why no corrective action was taken.

The proposed Retaliation Policy is now being published and all members of UBC’s community are encouraged to provide their comments. Please submit feedback to the Office of the University Counsel at university.counsel@ubc.ca by January 31, 2020.

For further information about the proposed Retaliation Policy, please see the information package that was provided to the Board of Governors at: https://bog3.sites.olt.ubc.ca/files/2019/11/6_2019.11_Retaliation-Policy-SC18.pdf.