On this page, you can browse the policies approved by the Board of Governors, filtered by policy code and category. You can return to the full list of policies here.
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| AP1 | 27 | Retired Faculty Appointment Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | People, Community & International Committee | 2013-06 | 2019-09 |
| AP2 | 26 | Acting Heads Policy | Vice-President, Human Resources | Employee Relations Committee | 2016-12 | 2016-12 |
| AP3 | 25 | Board Appointments Policy | President | Employee Relations Committee | 2018-12 | - |
| AP4 | 42 | Faculty Term Appointments Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2010-09 | 2010-09 |
| AP5 | 21 | Deans/Principals Appointment Policy | Provost and Vice President Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2013-09 | 2007-11 |
| AP6 | 24 | Academic Administrators Extension Policy | President | Employee Relations Committee | 2020-06 | 2021-03 |
| AP7 | 75 | Graduate Student Teaching Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2012-02 | - |
| AP8 | 23 | Deans Extension Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2020-06 | 2020-06 |
| AP9 | 22 | Academic Heads Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2019-09 | 2019-09 |
| AP10 | 61 | Postdoctoral Fellows Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | People, Community & International Committee | 2012-04 | 2012-04 |
| AP11 | 17 | Registrar/Librarians Appointment Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2019-11 | 2019-11 |
| AP12 | 18 | Academic Administrators Appointment Policy | President | Employee Relations Committee | 2019-11 | 2021-03 |
| AP13 | 43 | Registrar/Librarians Extension Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2020-06 | 2020-06 |
| AP14 | 34 | Administrative VPs Policy | President | Executive Committee | 2016-12 | 2016-02 |
| AP15 | Administrative AVPs Policy | Vice-President, Human Resources | Employee Relations Committee | 2020-12 | 2021-04 |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| FM1 | 67 | Late Payment Policy | Vice-President, Finance and Operations | Finance Committee | 2002-07 | 2002-07 |
| FM2 | 122 | Purchasing Policy | Vice-President, Finance and Operations | Finance Committee | 2019-09 | - |
| FM3 | 119 | Cash Handling Policy | Vice-President, Finance and Operations | Audit Committee | 2019-12 | - |
| FM4 | 90 | Research Over-Expenditure Policy | Vice-President, Finance and Operations + Vice-President Research and Innovation | Finance Committee | 2005-06 | - |
| FM5 | 113 | Endowment Policy | Vice-President, Finance and Operations | Finance Committee | 2017-04 | 2019-09 |
| FM6 | 114 | Fundraising Policy | Vice-President, Development and Alumni Engagement | People, Community & International Committee | 2015-06 | 2019-09 |
| FM7 | 86 | Contract Employees Fund Policy | Vice-President, Research and Innovation | Employee Relations Committee | 1994-12 | 2019-09 |
| FM8 | 83 | Business Expenses Policy {See related documents} | Vice-President, Finance and Operations | Audit Committee | 2005-06 | 2010-08 |
| FM9 | 123 | Term Investments Policy | Vice-President, Finance and Operations | Finance Committee | 2010-04 | 2013-04 |
| FM10 | 125 | Retained Risk Policy | Vice-President, Finance and Operations | Finance Committee | 2017-02 | 2020-02 |
| FM11 | 126 | Capital Projects Policy | Vice-President, Finance and Operations | Property Committee | 2017-06 | 2019-09 |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| GA1 | 19 | Acting President Policy | President | Executive Committee | 2019-09 | - |
| GA2 | 1 | Regulatory Framework Policy | University Counsel | Governance Committee | 2019-12 | 2019-12 |
| GA3 | 96 | Communications Policy | Vice-President, External Relations | People, Community & International Committee | 2005-06 | - |
| GA4 | 117 | Records Management Policy | Provost and Vice-President, Academic (UBC Vancouver) | Audit Committee | 2019-09 | - |
| GA5 | 127 | Vancouver Archives Policy | Provost and Vice-President, Academic (UBC Vancouver) | Learning & Research Committee | 2005-06 | 2005-06 |
| GA6 | 124 | Naming Policy | Vice-President, External Relations | People, Community & International Committee | 2019-09 | 2019-09 |
| GA7 | 94 | Brand Identity Policy | Rules (updated 2019) | Vice-President, External Relations | People, Community & International Committee | 2019-09 | 2019-09 |
| GA8 | 93 | Board Meetings Policy | Board Meeting Rules and Practices (updated Jun 2020) & Committee Meeting Rules and Practices (updated Nov 2020) | President | Governance Committee | 2019-02 | - |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| HR1 | 51 | CV Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Learning & Research Committee | 2005-06 | - |
| HR2 | 50 | Political Leave Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-Principal, Academic (UBC Okanagan) + Vice-President, Human Resources | Employee Relations Committee | 2013-04 | 2019-09 |
| HR3 | 39 | Death Notices Policy | Vice President, Human Resources | People, Community & International Committee | 1995-03 | - |
| HR4 | 62 | Sick Leave Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2005-06 | - |
| HR5 | 56 | Vacations Policy | Vice-President, Human Resources | Employee Relations Committee | 2005-06 | - |
| HR6 | 82 | Relocation Policy | Vice-President, Human Resources | Employee Relations Committee | 2019-09 | 2019-09 |
| HR7 | 64 | Strike Policy | Vice-President, Human Resources | Employee Relations Committee | 2017-02 | - |
| HR8 | 54 | Study Leave Policy | Vice-President, Human Resources | Employee Relations Committee | 2005-06 | - |
| HR9 | 49 | Reduced Work Policy | Vice-President, Human Resources | Employee Relations Committee | 2016-12 | 2016-12 |
| HR10 | 2 | Employment Equity Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Employee Relations Committee | 2018-06 | - |
| HR11 | 20 | Employment Advertising Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) + Vice-President, Human Resources | Employee Relations Committee | 2017-06 | 2019-09 |
| HR12 | 31 | Non-Union Compensation Policy | Vice President, Human Resources | Executive Committee | 2020-12 | 2020-12 |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| LR1 | 47 | Honorifics Policy | Provost and Vice-President, Academic (UBC Vancouver) + Provost and Vice-President, Academic (UBC Okanagan) | Learning & Research Committee | 2014-04 | 2019-09 |
| LR2 | 87 | Research Policy | Vice-President, Research and Innovation | Learning & Research Committee | 2016-04 | 2019-09 |
| LR3 | 37 | Grants During Leave Policy | Vice-President, Research and Innovation | Finance Committee | 1994-01 | 1994-01 |
| LR4 | 71 | Tuition Consultation Policy | Vice-President, Students | Learning & Research Committee | 2019-09 | 2019-09 |
| LR5 | 35 | Research Grants Policy | Vice-President, Research and Innovation | Finance Committee | 1995-07 | 2019-09 |
| LR6 | 57 | Killam Professors Policy | President | Learning & Research Committee | 2012-12 | 2020-10 |
| LR7 | 73 | Disability Accommodation Policy | Vice-President, Students | Learning & Research Committee | 2019-11 | 2018-12 |
| LR8 | 105 | Technology Equity Policy | Vice-President, Finance and Operations + Vice-President Research and Innovation | Learning & Research Committee | 2000-11 | 2019-09 |
| LR9 | 89 | Human Research Policy | Vice-President, Research and Innovation | Learning & Research Committee | 2012-06 | 2012-06 |
| LR10 | 72 | Financial Aid Policy | Provost and Vice-President, Academic (UBC Vancouver) | People, Community & International Committee | 2019-09 | 2005-06 |
| LR11 | 88 | Inventions Policy | Vice-President, Research and Innovation | Learning & Research Committee | 2013-06 | 2019-09 |
| LR12 | 81 | Teaching Materials Policy | Guidelines (issued Aug 12, 2016) | Provost and Vice-President Academic (UBC Vancouver) + Provost and Vice-President Academic (UBC Okanagan) | Learning & Research Committee | 2015-04 | - |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| SC1 | 7 | Health and Safety Policy | Health & Safety Reference Charts (issued Dec 4, 2018) | Vice-President, Finance and Operations + Vice-President, Research and Innovation | Audit Committee | 2018-12 | 2019-09 |
| SC2 | 15 | Smoking/Vaping Policy | Vice-President, Finance and Operations | People, Community & International Committee | 2019-02 | 2019-02 |
| SC3 | 97 | COI Policy | University Counsel | Employee Relations Committee | 2012-02 | 2012-02 |
| SC4 | 6 | Environmental Protection Policy | Vice-President, Finance and Operations | Audit Committee | 2005-06 | 2019-09 |
| SC5 | 68 | Snow Policy | Vice-President, Finance and Operations | People, Community & International Committee | 2005-06 | 2019-09 |
| SC6 | 85 | Scholarly Integrity Policy | Vice-President, Research and Innovation | Learning & Research Committee | 2019-09 | 2020-07 |
| SC7 | 3 | Discrimination Policy | Vice-President, Human Resources | People, Community & International Committee | 2019-09 | 2019-04 |
| SC8 | 95 | Investigations Policy | Guidelines (issued Sep 20, 2017) | University Counsel + Vice-President, Human Resources | Audit Committee | 2017-06 | - |
| SC9 | 13 | Alcohol Policy | Vice-President, Finance and Operations | People, Community & International Committee | 2014-06 | 2015-08 |
| SC10 | 8 | Disaster Management Policy | Vice-President, Finance and Operations | Audit Committee | 2005-06 | 2019-09 |
| SC11 | 130 | Wireless Network Policy | Provost and Vice-President, Academic (UBC Vancouver) | Learning & Research Committee | 2019-09 | - |
| SC12 | 69 | Students Abroad Policy | Vice-President, Students + Provost and Vice-President, Academic (UBC Okanagan) + Provost and Vice-President, Academic (UBC Vancouver) | People, Community & International Committee | 2010-02 | 2019-09 |
| SC13 | 14 | At-Risk Behaviour Policy | Vice-President, Students + Vice-President, Human Resources | People, Community & International Committee | 2020-04 | 2020-04 |
| SC14 | 104 | Information Systems Policy | Information Security Standards (issued Aug 2014) | Provost and Vice-President Academic (UBC Vancouver) + Deputy Vice-Chancellor and Principal (UBC Okanagan) | Learning & Research Committee | 2013-06 | - |
| SC15 | 111 | Financial Investigations Policy | President | Audit Committee | 2019-09 | 2019-12 |
| SC16 | 118 | Video Cameras Policy | Guidelines and Terms of Use | University Counsel | Audit Committee | 2016-02 | 2016-02 |
| SC17 | 131 | Sexual Misconduct Policy | Vice-President, Students + Vice-President, Human Resources | People, Community & International Committee | 2020-09 | 2020-07 |
| SC18 | -- | Retaliation Policy | Vice-President, Students + Vice-President, Human Resources | People, Community & International Committee | 2020-04 | 2020-04 |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| UP1 | 99 | Communication Services Policy | Vice-President, Finance and Operations | Audit Committee | 2019-09 | - |
| UP2 | 100 | Charitable Appeals Policy | Directive (issued Sep 23, 2010) | Vice-President, External Relations | People, Community & International Committee | 2019-09 | - |
| UP3 | 108 | Surplus Equipment Policy | Vice-President, Finance and Operations | Finance Committee | 1993-01 | 1993-01 |
| UP4 | 101 | Vending Machine Policy | Vice-President, Finance and Operations | Finance Committee | 2019-06 | 2019-09 |
| UP5 | 16 | Equipment/Services Use Policy | Vice-President Finance and Operations + Vice-President, Research and Innovation | Property Committee | 2019-09 | 2019-09 |
| UP6 | 110 | Trade-Mark Policy | University Counsel | People, Community & International Committee | 2020-09 | - |
| UP7 | 12 | Pest Control Policy | Vice-President, Finance and Operations | Audit Committee | 2005-06 | 2005-06 |
| UP8 | 120 | Signage Policy | Vice-President, Finance and Operations + Deputy Vice-Chancellor and Principal (UBC Okanagan) | Property Committee | 2005-06 | - |
| UP9 | 107 | Space Rental Policy | Vice-President, Finance and Operations + Deputy Vice-Chancellor and Principal (UBC Okanagan) | Property Committee | 2019-09 | 2015-02 |
| UP10 | 112 | Advertising Policy | Vice-President, External Relations | People, Community & International Committee | 2019-09 | 1997-12 |
| UP11 | 128 | Deaccessioning Policy | Provost and Vice-President, Academic (UBC Vancouver) | Learning & Research Committee | 2004-05 | 2019-09 |
| UP12 | 92 | Land Use Policy | Related Documents - Land Use Rules | Vice-President, External Relations | Property Committee | 2019-04 | 2019-04 |
| Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Policy Last Revised | Procedures Last Revised |
|---|---|---|---|---|---|---|
| xxNA | 84 | Entertainment | Expenditure Guidelines (effective Oct 1, 2017) Repeal Pending - In Force Until Further Notice | Vice-President, Finance and Operations | 1993-07 | 2012-05 | |
| xxNA | 115 | Gifts | Expenditure Guidelines(effective Oct 1, 2017)Repeal Pending - In Force Until Further Notice | Vice-President, Finance and Operations | 2005-06 | 2005-06 | |
| xxNA | 79 | Travel Assistance for Graduate StudentsRepeal Pending - In Force Until Further Notice | Vice-President, Finance and Operations | 1978-06 | - | |
| xxNA | 80 | Travel Expenses - Recipients of Honorary DegreesRepeal Pending - In Force Until Further Notice | Vice-President, Finance and Operations | 2005-06 | - |