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On this page, you can browse the policies approved by the Board of Governors, filtered by policy code and category.  You can return to the full list of policies here.


AP - Appointments and Extensions
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
AP127Retired Faculty Appointments PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2013-06
2019-09
AP226Acting Heads PolicyVice-President, Human Resources2016-12
2016-12
AP325Board Appointments PolicyPresident2018-12
 -
AP442Faculty Term Appointments Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2010-09
2010-09
AP521Deans/Principals Appointment Policy Provost and Vice President Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2013-09
2007-11
AP624Academic Administrator Extension PolicyPresident2019-092019-09
AP775Graduate Student Teaching PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2012-02
 -
AP823Deans Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2019-092019-09
AP922Academic Heads PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2019-092019-09
AP1061Postdoctoral Fellows Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2012-04
2012-04
AP1117Registrar/Librarian Appointment Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2012-02
2018-09
AP1218Academic Administrator Appointment Policy President
2017-06
2018-06
AP1343Registrar/Librarian Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2019-092019-09
AP1434Administrative VP PolicyPresident2016-12
2016-02

FM - Financial Management
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
FM167Late Payment PolicyVice-President, Finance and Operations
2002-07
2002-07
FM2122Purchasing Policy Vice-President, Finance and Operations2019-09
 -
FM3119Cash Handling PolicyVice-President, Finance and Operations2019-12
 -
FM490Research Over-Expenditure PolicyVice-President, Finance and Operations +
Vice-President Research and Innovation		2005-06
 -
FM5113Endowment Policy Vice-President, Finance and Operations2017-14
2019-09
FM6114Fundraising Policy Vice-President, Development and Alumni Engagement2015-06
2019-09
FM786Contract Employees Fund Policy Vice-President, Research and Innovation1994-12
2019-09
FM883 Business Expenses Policy
{See related documents}		Vice-President, Finance and Operations2005-06
2010-08
FM9123Term Investments Policy Vice-President, Finance and Operations2010-04
2013-04
FM10125Retained Risk Policy Vice-President, Finance and Operations2017-02
2020-02
FM11126Capital Projects Policy Vice-President, Finance and Operations2017-06
2019-09

GA - Governance and Administration
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
GA119Acting President PolicyPresident
2019-09 -
GA21Regulatory Framework PolicyUniversity Counsel2019-12
2019-12
GA396Communications PolicyVice-President, External Relations2005-06
 -
GA4117Records Management Policy Provost and Vice-President, Academic (UBC Vancouver)2019-09 -
GA5127Vancouver Archives Policy Provost and Vice-President, Academic (UBC Vancouver)2005-06
2005-06
GA6124Naming PolicyVice-President, External Relations2019-092019-09
GA794Brand Identity Policy | Rules (updated 2019)Vice-President, External Relations2019-09
 2019-09
GA893Board Meetings Policy | Board Meeting Rules and Practices & Committee Meeting Rules and Practices (updated Feb 2020)President2019-02
 -

HR - Human Resources
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
HR151CV PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2005-06
 -
HR250Political Leave PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-Principal, Academic (UBC Okanagan) +
Vice-President, Human Resources		2013-04
2019-09
HR339Death Notices PolicyVice President, Human Resources1995-03
 -
HR462Sick Leave Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2005-06
 -
HR556Vacations PolicyVice-President, Human Resources2005-06
 -
HR682Relocation PolicyVice-President, Human Resources2019-09
2019-09
HR764Strike PolicyVice-President, Human Resources2017-02
 -
HR854Study Leave PolicyVice-President, Human Resources2005-06
 -
HR949Reduced Work Policy Vice-President, Human Resources2016-12
2016-12
HR102Employment Equity Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2018-06
-
HR1120Employment Advertising Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan) +
Vice-President, Human Resources		2017-06
2019-09
HR1231Non-Union Compensation Policy Vice President, Human Resources2019-09
2020-02

LR - Learning, Research and Innovation
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
LR147Honorifics PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)		2014-04
2019-09
LR287Research Policy Vice-President, Research and Innovation2016-04
2019-09
LR337Grants During Leave Policy Vice-President, Research and Innovation1994-01
1994-01
LR471Tuition Consultation PolicyVice-President, Students2019-09
2019-09
LR535Research Grants PolicyVice-President, Research and Innovation1995-07
2019-09
LR657Killam Professors Policy President2012-12
2019-09
LR773Disability Accommodation PolicyVice-President, Students2018-12
2018-12
LR8105Technology Equity Policy Vice-President, Finance and Operations +
Vice-President Research and Innovation		2000-11
2019-09
LR989Human Research PolicyVice-President, Research and Innovation2012-06
2012-06
LR1072Financial Aid PolicyVice-President, Students2019-09
2005-06
LR1188Inventions PolicyVice-President, Research and Innovation2013-06
2019-09
LR1281Teaching Materials Policy | Guidelines (issued Aug 12, 2016) Provost and Vice-President Academic (UBC Vancouver) +
Provost and Vice-President Academic (UBC Okanagan)		2015-04
 -

SC - Safety, Conduct and Environment
Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
SC17Health and Safety Policy | Health & Safety Reference Charts (issued Dec 4, 2018)Vice-President, Finance and Operations +
Vice-President, Research and Innovation		2018-12
2019-09
SC215Smoking/Vaping PolicyVice-President, Finance and Operations
2019-02
2019-02
SC397COI Policy University Counsel2012-02
2012-02
SC46Environmental Protection PolicyVice-President, Finance and Operations2005-06
2019-09
SC568Snow Policy Vice-President, Finance and Operations
2005-06
2019-09
SC685Scholarly Integrity PolicyVice-President, Research and Innovation2019-092015-07
SC73Discrimination PolicyVice-President, Human Resources 2019-092019-04
SC895Investigations Policy | Guidelines (issued Sep 20, 2017) University Counsel +
Vice-President, Human Resources
2017-06
 -
SC913Alcohol Policy Vice-President, Finance and Operations2014-06
2015-08
SC108Disaster Management PolicyVice-President, Finance and Operations2005-06
2019-09
SC11130Wireless Network Policy Provost and Vice-President, Academic (UBC Vancouver)2019-09-
SC1269Students Abroad PolicyVice-President, Students +
Deputy Vice-Chancellor and Principal (UBC Okanagan)		2010-02
2019-09
SC1314At-Risk Behaviour PolicyVice-President, Students +
Vice-President, Human Resources		2011-06
2019-09
SC14104Information Systems Policy | Information Security Standards (issued Aug 2014)Provost and Vice-President Academic (UBC Vancouver) +
Deputy Vice-Chancellor and Principal (UBC Okanagan)		2013-06
 -
SC15111Financial Investigations Policy President2019-092019-12
SC16118 Video Cameras Policy | Guidelines and Terms of UseUniversity Counsel2016-02
2016-02
SC17131Sexual Misconduct Policy Vice-President, Students + Vice-President, Human Resources2017-04
2017-04

UP - Use of Property (Lands, Facilities, Materials, Intangible Property)

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
UP199Communication Services PolicyVice-President, Finance and Operations2019-09
 -
UP2100Charitable Appeals Policy | Directive
(issued Sep 23, 2010)		Vice-President, External Relations2019-09
 -
UP3108Surplus Equipment Policy Vice-President, Finance and Operations1993-01
1993-01
UP4101Vending Machine PolicyVice-President, Finance and Operations2019-06
2019-09
UP516Equipment/Services Use Policy Vice-President Finance and Operations +
Vice-President, Research and Innovation		2019-09
2019-09
UP6110Trade-Mark Policy University Counsel2003-05
 -
UP712Pest Control PolicyVice-President, Finance and Operations2005-06
2005-06
UP8120Signage Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)		2005-06
 -
UP9107Space Rental Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)		2019-09
2015-02
UP10112Advertising PolicyVice-President, External Relations2019-09
1997-12
UP11128Deaccessioning PolicyProvost and Vice-President, Academic (UBC Vancouver)2004-05
2019-09
UP1292Land Use Policy | Related Documents - Land Use Rules Vice-President, External Relations2019-04
2019-04

Other Policies

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
xxNA84 Entertainment  |  Expenditure Guidelines (effective Oct 1, 2017) Repeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1993-07
2012-05
xxNA115Gifts  | 
Expenditure Guidelines(effective Oct 1, 2017)Repeal Pending - In Force Until Further Notice		Vice-President, Finance and Operations2005-06
2005-06
xxNA79Travel Assistance for Graduate StudentsRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1978-06
 -
xxNA80Travel Expenses - Recipients of Honorary DegreesRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations2005-06
 -

Updated on October 16, 2019 at 5:14 pm