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On this page, you can browse the policies approved by the Board of Governors, filtered by policy code and category.  You can return to the full list of policies here.


Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
AP127Retired Faculty Appointment PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
People, Community & International Committee2013-06
2019-09
AP226Acting Heads PolicyVice-President, Human ResourcesEmployee Relations Committee2016-12
2016-12
AP325Board Appointments PolicyPresidentEmployee Relations Committee2018-12
-
AP442Faculty Term Appointments Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2010-09
2010-09
AP521Deans/Principals Appointment Policy Provost and Vice President Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2013-09
2007-11
AP624Academic Administrators Extension Policy
PresidentEmployee Relations Committee2020-062020-07
AP775Graduate Student Teaching PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2012-02
-
AP823Deans Extension Policy
Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2020-062020-06
AP922Academic Heads PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2019-092019-09
AP1061Postdoctoral Fellows Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
People, Community & International Committee2012-04
2012-04
AP1117Registrar/Librarians Appointment Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2019-11
2019-11
AP1218Academic Administrators Appointment Policy President
Employee Relations Committee2019-11
2019-11
AP1343Registrar/Librarians Extension Policy
Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2020-062020-06
AP1434Administrative VPs PolicyPresidentExecutive Committee2016-12
2016-02

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
FM167Late Payment PolicyVice-President, Finance and Operations
Finance Committee2002-07
2002-07
FM2122Purchasing Policy Vice-President, Finance and OperationsFinance Committee2019-09
-
FM3119Cash Handling PolicyVice-President, Finance and OperationsAudit Committee2019-12
-
FM490Research Over-Expenditure PolicyVice-President, Finance and Operations +
Vice-President Research and Innovation
Finance Committee2005-06
-
FM5113Endowment Policy Vice-President, Finance and OperationsFinance Committee2017-04
2019-09
FM6114Fundraising Policy Vice-President, Development and Alumni EngagementPeople, Community & International Committee2015-06
2019-09
FM786Contract Employees Fund Policy Vice-President, Research and InnovationEmployee Relations Committee1994-12
2019-09
FM883 Business Expenses Policy
{See related documents}
Vice-President, Finance and OperationsAudit Committee2005-06
2010-08
FM9123Term Investments Policy Vice-President, Finance and OperationsFinance Committee2010-04
2013-04
FM10125Retained Risk Policy Vice-President, Finance and OperationsFinance Committee2017-02
2020-02
FM11126Capital Projects Policy Vice-President, Finance and OperationsProperty Committee2017-06
2019-09

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
GA119Acting President PolicyPresident
Executive Committee2019-09 -
GA21Regulatory Framework PolicyUniversity CounselGovernance Committee2019-12
2019-12
GA396Communications PolicyVice-President, External RelationsPeople, Community & International Committee2005-06
-
GA4117Records Management Policy Provost and Vice-President, Academic (UBC Vancouver)Audit Committee2019-09 -
GA5127Vancouver Archives Policy Provost and Vice-President, Academic (UBC Vancouver)Learning & Research Committee2005-06
2005-06
GA6124Naming PolicyVice-President, External RelationsPeople, Community & International Committee2019-092019-09
GA794Brand Identity Policy | Rules (updated 2019)Vice-President, External RelationsPeople, Community & International Committee2019-09
2019-09
GA893Board Meetings Policy | Board Meeting Rules and Practices &  Committee Meeting Rules and Practices (updated Jun 2020)PresidentGovernance Committee2019-02
-

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
HR151CV PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Learning & Research Committee2005-06
-
HR250Political Leave PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-Principal, Academic (UBC Okanagan) +
Vice-President, Human Resources
Employee Relations Committee2013-04
2019-09
HR339Death Notices PolicyVice President, Human ResourcesPeople, Community & International Committee1995-03
-
HR462Sick Leave Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2005-06
-
HR556Vacations PolicyVice-President, Human ResourcesEmployee Relations Committee2005-06
-
HR682Relocation PolicyVice-President, Human ResourcesEmployee Relations Committee2019-09
2019-09
HR764Strike PolicyVice-President, Human ResourcesEmployee Relations Committee2017-02
-
HR854Study Leave PolicyVice-President, Human ResourcesEmployee Relations Committee2005-06
-
HR949Reduced Work Policy Vice-President, Human ResourcesEmployee Relations Committee2016-12
2016-12
HR102Employment Equity Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Employee Relations Committee2018-06
-
HR1120Employment Advertising Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan) +
Vice-President, Human Resources
Employee Relations Committee2017-06
2019-09
HR1231Non-Union Compensation Policy Vice President, Human ResourcesExecutive Committee2019-09
2020-02

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
LR147Honorifics PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
Learning & Research Committee2014-04
2019-09
LR287Research Policy Vice-President, Research and InnovationLearning & Research Committee2016-04
2019-09
LR337Grants During Leave Policy Vice-President, Research and InnovationFinance Committee1994-01
1994-01
LR471Tuition Consultation PolicyVice-President, StudentsLearning & Research Committee2019-09
2019-09
LR535Research Grants PolicyVice-President, Research and InnovationFinance Committee1995-07
2019-09
LR657Killam Professors PolicyPresidentLearning & Research Committee2012-12
2020-10
LR773Disability Accommodation PolicyVice-President, StudentsLearning & Research Committee2019-11
2018-12
LR8105Technology Equity Policy Vice-President, Finance and Operations +
Vice-President Research and Innovation
Learning & Research Committee2000-11
2019-09
LR989Human Research PolicyVice-President, Research and InnovationLearning & Research Committee2012-06
2012-06
LR1072Financial Aid PolicyProvost and Vice-President, Academic (UBC Vancouver)People, Community & International Committee2019-09
2005-06
LR1188Inventions PolicyVice-President, Research and InnovationLearning & Research Committee2013-06
2019-09
LR1281Teaching Materials Policy | Guidelines (issued Aug 12, 2016) Provost and Vice-President Academic (UBC Vancouver) +
Provost and Vice-President Academic (UBC Okanagan)
Learning & Research Committee2015-04
-

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
SC17Health and Safety PolicyHealth & Safety Reference Charts (issued Dec 4, 2018)Vice-President, Finance and Operations +
Vice-President, Research and Innovation
Audit Committee2018-12
2019-09
SC215Smoking/Vaping PolicyVice-President, Finance and Operations
People, Community & International Committee2019-02
2019-02
SC397COI Policy University CounselEmployee Relations Committee2012-02
2012-02
SC46Environmental Protection PolicyVice-President, Finance and OperationsAudit Committee2005-06
2019-09
SC568Snow Policy Vice-President, Finance and Operations
People, Community & International Committee2005-06
2019-09
SC685Scholarly Integrity PolicyVice-President, Research and InnovationLearning & Research Committee2019-092020-07
SC73Discrimination PolicyVice-President, Human Resources People, Community & International Committee2019-092019-04
SC895Investigations Policy | Guidelines (issued Sep 20, 2017) University Counsel +
Vice-President, Human Resources
Audit Committee2017-06
-
SC913Alcohol Policy Vice-President, Finance and OperationsPeople, Community & International Committee2014-06
2015-08
SC108Disaster Management PolicyVice-President, Finance and OperationsAudit Committee2005-06
2019-09
SC11130Wireless Network Policy Provost and Vice-President, Academic (UBC Vancouver)Learning & Research Committee2019-09-
SC1269Students Abroad PolicyVice-President, Students +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
People, Community & International Committee2010-02
2019-09
SC1314At-Risk Behaviour PolicyVice-President, Students +
Vice-President, Human Resources
People, Community & International Committee2020-04
2020-04
SC14104Information Systems Policy | Information Security Standards (issued Aug 2014)Provost and Vice-President Academic (UBC Vancouver) +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
Learning & Research Committee2013-06
-
SC15111Financial Investigations Policy PresidentAudit Committee2019-092019-12
SC16118 Video Cameras Policy | Guidelines and Terms of UseUniversity CounselAudit Committee2016-02
2016-02
SC17131Sexual Misconduct Policy Vice-President, Students + Vice-President, Human ResourcesPeople, Community & International Committee2020-09
2020-07
SC18 --Retaliation PolicyVice-President, Students + Vice-President, Human ResourcesPeople, Community & International Committee2020-042020-04

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
UP199Communication Services PolicyVice-President, Finance and OperationsAudit Committee2019-09
-
UP2100Charitable Appeals Policy | Directive
(issued Sep 23, 2010)
Vice-President, External RelationsPeople, Community & International Committee2019-09
-
UP3108Surplus Equipment Policy Vice-President, Finance and OperationsFinance Committee1993-01
1993-01
UP4101Vending Machine PolicyVice-President, Finance and OperationsFinance Committee2019-06
2019-09
UP516Equipment/Services Use Policy Vice-President Finance and Operations +
Vice-President, Research and Innovation
Property Committee2019-09
2019-09
UP6110Trade-Mark PolicyUniversity CounselPeople, Community & International Committee2020-09
-
UP712Pest Control PolicyVice-President, Finance and OperationsAudit Committee2005-06
2005-06
UP8120Signage Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
Property Committee2005-06
-
UP9107Space Rental Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
Property Committee2019-09
2015-02
UP10112Advertising PolicyVice-President, External RelationsPeople, Community & International Committee2019-09
1997-12
UP11128Deaccessioning PolicyProvost and Vice-President, Academic (UBC Vancouver)Learning & Research Committee2004-05
2019-09
UP1292Land Use Policy | Related Documents - Land Use Rules Vice-President, External RelationsProperty Committee2019-04
2019-04

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteePolicy Last RevisedProcedures Last Revised
xxNA84 Entertainment  |  Expenditure Guidelines (effective Oct 1, 2017) Repeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1993-07
2012-05
xxNA115Gifts  | 
Expenditure Guidelines
(effective Oct 1, 2017)Repeal Pending - In Force Until Further Notice
Vice-President, Finance and Operations2005-06
2005-06
xxNA79Travel Assistance for Graduate StudentsRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1978-06
-
xxNA80Travel Expenses - Recipients of Honorary DegreesRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations2005-06
-