Reflecting pool

Repository of Board of Governors Policies, Procedures, Rules, and Guidelines

UBC’s Board of Governors develops and approves policies for the University. University policies provide direction on specific topics and issues, along with procedures and standards for compliance.

The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors. In 2019, UBC updated the identification system for all policies currently in effect.

Policies can be found using the updated identification system. In the table below, you can browse a sortable list of the policies (sortable by Policy Number, Short Title, Responsible Executive, or Responsible Board Committee), or use the search bar to locate specific content within the table.

If you wish to refer to Board Policies, the recommended practice is to refer to them by their short titles, which are persistent and will not be changed as long as the Policy is in effect.

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You may filter by phrase, policy category, Responsible Board Committee, and Responsible Executive.

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Filter for Policies in one or more of the following categories:

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Filter for Policies assigned to one or more of the following Responsible Board Committees:

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Filter for Policies assigned to one or more of the following Responsible Executives:
Policy Number Policy Details (Short Title) Policy Documents Responsible Executive Responsible Board Committee
AP1 Retired Faculty Appointment Policy Retired-Faculty-Appointment-Policy_AP1.pdf PVPAO, PVPAV ERC
AP2 Acting Heads Policy Acting-Heads_AP2.pdf VPHR ERC
AP3 Board Appointments Policy Board-Appointments-Policy_AP3.pdf President ERC
AP4 Faculty Term Appointments Policy Faculty-Term-Appointments-Policy_AP4.pdf PVPAO, PVPAV ERC
AP5 Deans Appointment Policy Deans-Appointment-Policy_AP5.pdf PVPAO, PVPAV ERC
AP6 Academic Administrators Extension Policy Academic-Administrators-Extension-Policy_AP6.pdf President ERC
AP7 Graduate Student Teaching Policy (Repealed December 6, 2022) PVPAO, PVPAV ERC
AP8 Deans Extension Policy Deans-Extension-Policy_AP8.pdf PVPAO, PVPAV ERC
AP9 Academic Heads Policy Academic-Heads-Policy_AP9.pdf PVPAO, PVPAV ERC
AP10 Postdoctoral Fellows Policy Postdoctoral Fellows Policy_AP10.pdf PVPAO, PVPAV LRC
AP11 Registrar/Librarians Appointment Policy Registrar-Librarians-Appointment-Policy_AP11.pdf PVPAO, PVPAV ERC
AP12 Academic Administrators Appointment Policy Academic-Administrators-Appointment-Policy_AP12.pdf President ERC
AP13 Registrar/Librarians Extension Policy Registrar-Librarians-Extension-Policy_AP13.pdf PVPAO, PVPAV ERC
AP14 Administrative VPs Policy Administrative-VPs-Policy_AP14.pdf President EC
AP15 Administrative AVPs Policy Administrative AVPs Policy_AP15 VPHR ERC
FM1 Late Payment Policy Late-Payment-Policy_FM1.pdf VPFO FC
FM2 Purchasing Policy Purchasing-Policy_FM2.pdf VPFO FC
FM3 Cash Handling Policy Cash-Handling-Policy_FM3.pdf VPFO AC
FM4 Research Over-Expenditure Policy Research Over-Expenditure_FM4.pdf VPFO, VPRI FC
FM5 Endowment Policy Endowment-Policy_FM5.pdf VPFO FC

Displaying 1 - 20 of 90

A Selection of Other Documents

Attachment Size
UBC Code of Conduct and Conflict of Interest Guidelines for the Board of Governors (March 20, 2026) 363.37 KB
Request Form for Administrative Updates to Board Policies and Procedures (November 2025) 1.84 MB
UBC Traffic and Parking Rules (September 25, 2025) 213.67 KB
Policy Suggestion Form (May 2024) 2.18 MB
The University of British Columbia Presidential Search Committee Guiding Principles & Procedures (April 2018) 236.78 KB
Corporate Strategic Partnerships Guidelines Process (March 2007) 86.32 KB
Guidelines For Evaluating Land Acquisitions (January 2006) 29.39 KB
The Board of Governors' Signing Committee's By-Law (November 20, 2003) 104.98 KB

Office of the University Counsel

6328 Memorial Road
Vancouver, BC Canada
V6T 1Z2
Tel 604 822 1897
E-mail university.counsel@ubc.ca

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