Managing and Responding to Conflicts

A Conflict of Interest exists when an aspect of our personal life could be expected to influence the decisions we are making on behalf of UBC.  The University’s Conflict of Interest Policy provides guidance on the identification and management of conflicts.

It is very common for people to have roles in their professional and personal lives that overlap and create actual or potential conflicts. Most conflicts are small (have limited risk of occurring or have limited impact if they do occur).

If you have identified a conflict or a potential conflict, you are required to bring the issue to the attention of your supervisor and seek guidance on what is appropriate.  The Conflict of Interest Declaration Systems at UBC are designed to help identify potential conflicts.

Permissible/Permissible with Management Plan/Prohibited

Your supervisor is responsible for determining whether or not a specific situation is permissible, permissible if appropriately managed, or prohibited. Some conflicts cannot be permitted (for example purchasing services from a company you own or supervising a related party).

Managing Conflicts

When a UBC Person and their supervisor agree on steps to mitigate or protect against a Conflict of Interest, we refer to the agreement as a Management Plan.

Conflicts that are predictable or that could represent risk to the University require Management Plans. As conflicts become more significant, more thoughtful measures will need to be developed to ensure that one’s outside roles are not affecting their professional responsibilities.

Support for the development of management plans is available from Faculty Relations, UBC Human Resources, or the Office of the University Counsel.