These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).
1. Overview
1.1. System name: UBC Hydrogen Station Camera System
1.2. System identifier: 59
1.3. Camera operator: Campus Security, Vancouver Campus
1.4. Short description of system: This system consists of cameras installed in the UBC Hydrogen Station at the Vancouver Campus.
1.5. Approval Date: March 1, 2022
2. Rationale
2.1. The purpose/objective for installing these cameras: The camera system is intended to provide situational awareness and deter theft/vandalism as well as provide forensic evidence in the event of incidents requiring investigation at the UBC Hydrogen Station.
2.2. The necessity for the use of cameras in this area: The cameras will ensure the safety and security of the UBC Hydrogen Station equipment and processes, in leu of having a full-time operator on site 24/7.
2.3. What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Less privacy-intrusive measures have been employed and the camera system is part of a holistic safety and security strategy for the station which includes extensive card access control, and intrusion alarm systems. Station structures are locked down and require access cards for entry, and exterior doors remain locked. However, without installing cameras, there is no cost-effective way to provide an acceptable level of safety and security.
3. Scope
3.1. Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: Cameras will be placed to overlook the dispenser and fuelling operation, supply cabinet, entrances to the electrolyzer and the storage compound.
3.2. How many cameras will be installed: 6
3.3. Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.
3.4. What types of Camera Data will be captured (i.e. video, audio or both): Video only
3.5. Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): No particular special capabilities.
4. Privacy
4.1. How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been strategically located to assist with the operation of the fuelling station, and are placed to view only those who are in the vicinity of hydrogen equipment.
4.2. How individuals will be notified that they are entering an area that is being monitored: Signs will be installed to inform those entering the fuelling station that it is being monitored.
4.3. Whether and when the cameras will be monitored in real time: The cameras will be monitored in real time in the event of a customer requiring assistance, or if an incident is taking place.
4.4. Whether and when recording of Camera Data will occur: The Camera Data will be recorded based on motion activation.
5. Security of Camera Data
5.1. The place where Camera Data will be received and/or monitored: HTEC office 344 Harbour Avenue, North Vancouver B.C. and Campus Security Office 2133 East Mall, Vancouver B.C.
5.2. Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific individuals authorized by Campus Security are granted access to camera imagery. Access to the camera system and its Video Management Software is password protected.
5.3. How and where any recorded Camera Data will be stored: Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.
5.4. The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation or customer support.
5.5. Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in UBC datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).
5.6. The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically after no more than 30 days.
6. Legal Authority for Use of Camera System
6.1. Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.
6.2. Other legal authority: n/a
7. Who to Contact for More Information
7.1. Title: Director, Campus Security
7.2. Mailing address: 2133 East Mall, Vancouver BC, V6T 1Z4
7.3. Telephone number: 604 822-2222
7.4. Email address: campus.security@ubc.ca