Repository of Board of Governors Policies, Procedures, Rules, and Guidelines

UBC’s Board of Governors develops and approves policies for the University.  University policies provide direction on specific topics and issues, along with procedures and standards for compliance.

UBC has recently undertaken an effort to update the identification system for all policies currently in effect.  You can read more about this initiative here.  The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors.

Policies can be found using the original or updated identification system.  In the table below, you can browse a sortable list of the policies, or use the search bar to locate specific content within the table.

Note: The President has approved certain updates to designations of Responsible Executives and those will be reflected in the online versions of these documents on or after September 24, 2019.

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
AP127Retired Faculty Appointments PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2013-06
2019-09
AP226Acting Heads PolicyVice-President, Human Resources2016-12
2016-12
AP325Board Appointments PolicyPresident2018-12
-
AP442Faculty Term Appointments Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2010-09
2010-09
AP521Deans/Principals Appointment Policy Provost and Vice President Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2013-09
2007-11
AP624Academic Administrator Extension PolicyPresident2019-092019-09
AP775Graduate Student Teaching PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-02
-
AP823Deans Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2019-092019-09
AP922Academic Heads PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2019-092019-09
AP1061Postdoctoral Fellows Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-04
2012-04
AP1117Registrar/Librarian Appointment Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-02
2018-09
AP1218Academic Administrator Appointment Policy President
2017-06
2018-06
AP1343Registrar/Librarian Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2019-092019-09
AP1434Administrative VP PolicyPresident2016-12
2016-02
FM167Late Payment PolicyVice-President, Finance and Operations
2002-07
2002-07
FM2122Purchasing Policy Vice-President, Finance and Operations2019-09
-
FM3119Cash Handling PolicyVice-President, Finance and Operations2005-06
-
FM490Research Over-Expenditure PolicyVice-President, Finance and Operations +
Vice-President Research and Innovation
2005-06
-
FM5113Endowment Policy Vice-President, Finance and Operations2017-14
2019-09
FM6114Fundraising Policy Vice-President, Development and Alumni Engagement2015-06
2019-09
FM786Contract Employees Fund Policy Vice-President, Research and Innovation1994-12
2019-09
FM883 Business Expenses Policy
{{See related documents}}
Vice-President, Finance and Operations2005-06
2010-08
FM9123Term Investments Policy Vice-President, Finance and Operations2010-04
2013-04
FM10125Retained Risk Policy Vice-President, Finance and Operations2017-02
2019-09
FM11126Capital Projects Policy Vice-President, Finance and Operations2017-06
2019-09
GA119Acting President PolicyPresident
2019-09 -
GA21Regulatory Framework PolicyUniversity Counsel1995-03
2019-09
GA396Communications PolicyVice-President, External Relations2005-06
-
GA4117Records Management Policy Provost and Vice-President, Academic (UBC Vancouver)2019-09 -
GA5127Vancouver Archives Policy Provost and Vice-President, Academic (UBC Vancouver)2005-06
2005-06
GA6124Naming PolicyVice-President, External Relations2019-092019-09
GA794Brand Identity Policy | Rules (updated 2019)Vice-President, External Relations2019-09
2019-09
GA893Board Meetings Policy | Board Meeting Rules and Practices &  Committee Meeting Rules and Practices(issued Feb 2019)President2019-02
-
HR151CV PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2005-06
-
HR250Political Leave PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-Principal, Academic (UBC Okanagan) +
Vice-President, Human Resources
2013-04
2019-09
HR339Death Notices PolicyVice President, Human Resources1995-03
-
HR462Sick Leave Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2005-06
-
HR556Vacations PolicyVice-President, Human Resources2005-06
-
HR682Relocation PolicyVice-President, Human Resources2019-09
2019-09
HR764Strike PolicyVice-President, Human Resources2017-02
-
HR854Study Leave PolicyVice-President, Human Resources2005-06
-
HR949Reduced Work Policy Vice-President, Human Resources2016-12
2016-12
HR102Employment Equity Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2018-06
-
HR1120Employment Advertising Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan) +
Vice-President, Human Resources
2017-06
2019-09
HR1231Non-Union Compensation Policy Vice President, Human Resources2019-09
2019-09
LR147Honorifics PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2014-04
2019-09
LR287Research Policy Vice-President, Research and Innovation2016-04
2019-09
LR337Grants During Leave Policy Vice-President, Research and Innovation1994-01
1994-01
LR471Tuition Consultation PolicyVice-President, Students2019-09
2019-09
LR535Research Grants PolicyVice-President, Research and Innovation1995-07
2019-09
LR657Killam Professors Policy President2012-12
2019-09
LR773Disability Accommodation PolicyVice-President, Students2018-12
2018-12
LR8105Technology Equity Policy Vice-President, Finance and Operations +
Vice-President Research and Innovation
2000-11
2019-09
LR989Human Research PolicyVice-President, Research and Innovation2012-06
2012-06
LR1072Financial Aid PolicyVice-President, Students2019-09
2005-06
LR1188Inventions PolicyVice-President, Research and Innovation2013-06
2019-09
LR1281Teaching Materials Policy | Guidelines(issued Aug 12, 2016) Provost and Vice-President Academic (UBC Vancouver) +
Provost and Vice-President Academic (UBC Okanagan)
2015-04
-
SC17Health and Safety PolicyHealth & Safety Reference Charts (issued Dec 4, 2018)Vice-President, Finance and Operations +
Vice-President, Research and Innovation
2018-12
2019-09
SC215Smoking/Vaping PolicyVice-President, Finance and Operations
2019-02
2019-02
SC397COI Policy University Counsel2012-02
2012-02
SC46Environmental Protection PolicyVice-President, Finance and Operations2005-06
2019-09
SC568Snow Policy Vice-President, Finance and Operations
2005-06
2019-09
SC685Scholarly Integrity PolicyVice-President, Research and Innovation2019-092015-07
SC73Discrimination PolicyVice-President, Human Resources 2019-092019-04
SC895Investigations Policy | Guidelines (issued Sep 20, 2017) University Counsel +
Vice-President, Human Resources
2017-06
-
SC913Alcohol Policy Vice-President, Finance and Operations2014-06
2015-08
SC108Disaster Management PolicyVice-President, Finance and Operations2005-06
2019-09
SC11130Wireless Network Policy Provost and Vice-President, Academic (UBC Vancouver)2019-09-
SC1269Students Abroad PolicyVice-President, Students +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2010-02
2019-09
SC1314At-Risk Behaviour PolicyVice-President, Students +
Vice-President, Human Resources
2011-06
2019-09
SC14104Information Systems Policy | Information Security Standards (issued Aug 2014)Provost and Vice-President Academic (UBC Vancouver) +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2013-06
-
SC15111Financial Investigations Policy President2019-092014-04
SC16118 Video Cameras Policy | Guidelines and Terms of UseUniversity Counsel2016-02
2016-02
SC17131Sexual Misconduct Policy Vice-President, Students + Vice-President, Human Resources2017-04
2017-04
UP199Communication Services PolicyVice-President, Finance and Operations2019-09
-
UP2100Charitable Appeals Policy | Directive
(issued Sep 23, 2010)
Vice-President, External Relations2019-09
-
UP3108Surplus Equipment Policy Vice-President, Finance and Operations1993-01
1993-01
UP4101Vending Machine PolicyVice-President, Finance and Operations2019-06
2019-09
UP516Equipment/Services Use Policy Vice-President Finance and Operations +
Vice-President, Research and Innovation
2019-09
2019-09
UP6110Trade-Mark Policy University Counsel2003-05
-
UP712Pest Control PolicyVice-President, Finance and Operations2005-06
2005-06
UP8120Signage Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2005-06
-
UP9107Space Rental Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2019-09
2015-02
UP10112Advertising PolicyVice-President, External Relations2019-09
1997-12
UP11128Deaccessioning PolicyProvost and Vice-President, Academic (UBC Vancouver)2004-05
2019-09
UP1292Land Use Policy | Related Documents - Land Use Rules Vice-President, External Relations2019-04
2019-04
xxNA84 Entertainment  |  Expenditure Guidelines (effective Oct 1, 2017) Repeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1993-07
2012-05
xxNA115Gifts  | 
Expenditure Guidelines
(effective Oct 1, 2017)Repeal Pending - In Force Until Further Notice
Vice-President, Finance and Operations2005-06
2005-06
xxNA79Travel Assistance for Graduate StudentsRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1978-06
-
xxNA80Travel Expenses - Recipients of Honorary DegreesRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations2005-06
-

Rules and Guidelines not Included Above

 
Guidelines For Evaluating Land Acquisitions (January 2006)
UBC Traffic and Parking Rules (September 24, 2019)
Corporate Strategic Partnerships Guidelines Process (March 2007)
Conflict of Commitment – Guidelines for Specific Departments (April 2014)
Code of Conduct and Conflict of Interest Guidelines for the Board of Governors (June 2017)

 

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