Repository of Board of Governors Policies, Procedures, Rules, and Guidelines

UBC’s Board of Governors develops and approves policies for the University.  University policies provide direction on specific topics and issues, along with procedures and standards for compliance.

UBC has recently undertaken an effort to update the identification system for all policies currently in effect.  You can read more about this initiative here.  The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors.

Policies can be found using the original or updated identification system.  In the table below, you can browse a sortable list of the policies, or use the search bar to locate specific content within the table.

Note: The President has approved certain updates to designations of Responsible Executives and those will be reflected in the online versions of these documents on or after September 24, 2019.

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutivePolicy Last RevisedProcedures Last Revised
AP127Retired Faculty Appointments PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2013-06
2013-06
Jun-2013
AP226Acting Heads PolicyVice-President, Human Resources2016-12
2016=12
Dec-2016
AP325Board Appointments PolicyPresident2018-12
-
AP442Faculty Term Appointments Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2010-09
2010-09
Sep-2010
AP521Deans/Principals Appointment Policy Provost and Vice President Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2013-09
2007-11
Nov-2007
AP624Academic Administrator Extension PolicyPresident2017-06
2017-06
Jun-2017
AP775Graduate Student Teaching PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-02
-
AP823Deans Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2016-12
2016-12
Dec-2016
AP922Academic Heads PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2016-12
2018-09
Sep-2018
AP1061Postdoctoral Fellows Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-04
2012-04
Apr-2012
AP1117Registrar/Librarian Appointment Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2012-02
2018-09
Sep-2018
AP1218Academic Administrator Appointment Policy President
2017-06
2018-06
Jun-2018
AP1343Registrar/Librarian Extension PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2016-12
2018-09
Sep-2018
AP1434Administrative VP PolicyPresident2016-12
2016-02
Feb-2016
FM167Late Payment PolicyVice-President, Finance and Operations
2002-07
2002-07
Jul-2002
FM2122Purchasing Policy Vice-President, Finance and Operations2003-05
-
FM3119Cash Handling PolicyVice-President, Finance and Operations2005-06
-
FM490Research Over-Expenditure PolicyVice-President, Finance and Operations +
Vice-President Research and Innovation
2005-06
-
FM5113Endowment Policy Vice-President, Finance and Operations2017-14
2019-01
Jan-2019
FM6114Fundraising Policy Vice-President, Development and Alumni Engagement2015-06
2015-06
Jun-2015
FM786Contract Employees Fund Policy Vice-President, Research and Innovation1994-12
2012-04
Apr-2012
FM883 Business Expenses Policy
{{See related documents}}
Vice-President, Finance and Operations2005-06
2010-08
Aug-2010
FM9123Term Investments Policy Vice-President, Finance and Operations2010-04
2013-04
Apr-2013
FM10125Retained Risk Policy Vice-President, Finance and Operations2017-02
2009-09
Sep-2009
FM11126Capital Projects Policy Vice-President, Finance and Operations2017-06
2017-06
Jun-2017
GA119Acting President PolicyPresident
2013-09
-
GA21Regulatory Framework PolicyUniversity Counsel1995-03
1995-03
Mar-1995
GA396Communications PolicyVice-President, External Relations2005-06
-
GA4117Records Management Policy Provost and Vice-President, Academic (UBC Vancouver)2008-02
-
GA5127Vancouver Archives Policy Provost and Vice-President, Academic (UBC Vancouver)2005-06
2005-06
Jun-2005
GA6124Naming PolicyVice-President, External Relations2009-09
2009-09
Sep-2009
GA794Visual Identity Policy | Guidelines (updated 2009)Vice-President, External Relations2003-05
-
GA893Board Meetings Policy  |  Board Meeting Rules and Practices  &  Committee Meeting Rules and Practices (issued Feb 2019)President2019-02
-
HR151CV PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2005-06
-
HR250Political Leave PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-Principal, Academic (UBC Okanagan) +
Vice-President, Human Resources
2013-04
2013-04
Apr-2013
HR339Death Notices PolicyVice President, Human Resources1995-03
-
HR462Sick Leave Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2005-06
-
HR556Vacations PolicyVice-President, Human Resources2005-06
-
HR682Relocation PolicyVice-President, Human Resources2007-03
2017-12
Dec-2017
HR764Strike PolicyVice-President, Human Resources2017-02
-
HR854Study Leave PolicyVice-President, Human Resources2005-06
-
HR949Reduced Work Policy Vice-President, Human Resources2016-12
2016-12
Dec-2016
HR102Employment Equity Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2018-06
-
HR1120Employment Advertising Policy Provost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan) +
Vice-President, Human Resources
2017-06
2017-06
Jun-2017
HR1231Non-Union Compensation Policy Vice President, Human Resources2014-04
2014-04
Apr-2014
LR147Honorifics PolicyProvost and Vice-President, Academic (UBC Vancouver) +
Provost and Vice-President, Academic (UBC Okanagan)
2014-04
2014-04
Apr-2014
LR287Research Policy Vice-President, Research and Innovation2016-04
2016-04
Apr-2016
LR337Grants During Leave Policy Vice-President, Research and Innovation1994-01
1994-01
Jan-1994
LR471Tuition Consultation PolicyVice-President, Students2015-12
2015-12
Dec-2015
LR535Research Grants PolicyVice-President, Research and Innovation1995-07
1995-07
Jul-1995
LR657Killam Professors Policy President2012-12
2012-12
Dec-2012
LR773Disability Accommodation PolicyVice-President, Students2018-12
2018-12
Dec-2018
LR8105Technology Equity Policy Vice-President, Finance and Operations +
Vice-President Research and Innovation
2000-11
2000-11
Nov-2000
LR989Human Research PolicyVice-President, Research and Innovation2012-06
1012-06
Jun-2012
LR1072Financial Aid PolicyVice-President, Students2005-06
2005-06
Jun-2005
LR1188Inventions PolicyVice-President, Research and Innovation2013-06
2015-03
Mar-2015
LR1281Teaching Materials Policy  |  Guidelines (issued Aug 12, 2016) Provost and Vice-President Academic (UBC Vancouver) +
Provost and Vice-President Academic (UBC Okanagan)
2015-04
-
SC17Health and Safety Policy Health & Safety Reference Charts  (issued Dec 4, 2018)Vice-President, Finance and Operations +
Vice-President, Research and Innovation
2018-12
2018-12
Dec-2018
SC215Smoking/Vaping PolicyVice-President, Finance and Operations
2019-02
2019-02
Feb-2019
SC397COI Policy University Counsel2012-02
2012-02
Feb-2012
SC46Environmental Protection PolicyVice-President, Finance and Operations2005-06
2005-06
Jun-2005
SC568Snow Policy Vice-President, Finance and Operations
2005-06
2005-06
Jun-2005
SC685Scholarly Integrity PolicyVice-President, Research and Innovation2013-04
2015-07
Jul-2015
SC73Discrimination PolicyVice-President, Human Resources 2019-04
2019-04
Apr-2019
SC895Investigations Policy | Guidelines (issued Sep 20, 2017) University Counsel +
Vice-President, Human Resources
2017-06
-
SC913Alcohol Policy Vice-President, Finance and Operations2014-06
2015-08
Aug-2015
SC108Disaster Management PolicyVice-President, Finance and Operations2005-06
2013-08
Aug-2013
SC11130Wireless Network Policy Provost and Vice-President, Academic (UBC Vancouver)2006-01
-
SC1269Students Abroad PolicyVice-President, Students +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2010-02
2010-02
Feb-2010
SC1314At-Risk Behaviour PolicyVice-President, Students +
Vice-President, Human Resources
2011-06
2011-06
Jun-2011
SC14104Information Systems Policy | Information Security Standards (issued Aug 2014)Provost and Vice-President Academic (UBC Vancouver) +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2013-06
-
SC15111Financial Investigations Policy President2014-04
2014-04
Apr-2014
SC16118 Video Cameras Policy | Guidelines and Terms of UseUniversity Counsel2016-02
2016-02
Feb-2016
SC17131Sexual Misconduct Policy Vice-President, Students + Vice-President, Human Resources2017-04
2017-04
Apr-2017
UP199Communication Services PolicyVice-President, Finance and Operations2005-09
-
UP2100Charitable Appeals Policy | Directive
(issued Sep 23, 2010)
Vice-President, External Relations1996-01
-
UP3108Surplus Equipment Policy Vice-President, Finance and Operations1993-01
1993-01
Jan-1993
UP4101Vending Machine PolicyVice-President, Finance and Operations2019-06
2019-06
Jun-2019
UP516Equipment/Services Use Policy Vice-President Finance and Operations +
Vice-President, Research and Innovation
2019-06
2019-06
Jun-2019
UP6110Trade-Mark Policy University Counsel2003-05
-
UP712Pest Control PolicyVice-President, Finance and Operations2005-06
2005-06
Jun-2005
UP8120Signage Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2005-06
-
UP9107Space Rental Policy Vice-President, Finance and Operations +
Deputy Vice-Chancellor and Principal (UBC Okanagan)
2015-02
2015-02
Feb-2015
UP10112Advertising PolicyVice-President, External Relations1997-12
1997-12
Dec-1997
UP11128Deaccessioning PolicyProvost and Vice-President, Academic (UBC Vancouver)2004-05
2005-06
Jun-2005
UP1292Land Use Policy| Related Documents - Land Use Rules Vice-President, External Relations2019-04
2019-04
Apr-2019
xxNA84 Entertainment  |  Expenditure Guidelines (effective Oct 1, 2017) Repeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1993-07
2012-05
May-2012
xxNA115Gifts  | 
Expenditure Guidelines
(effective Oct 1, 2017)Repeal Pending - In Force Until Further Notice
Vice-President, Finance and Operations2005-06
2005-06
Jun-2005
xxNA79Travel Assistance for Graduate StudentsRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations1978-06
-
xxNA80Travel Expenses - Recipients of Honorary DegreesRepeal Pending - In Force Until Further NoticeVice-President, Finance and Operations2005-06
-
xxNA65Religious HolidaysRepeal Pending - In Force Until Further NoticeVice-President, Students1994-05
1994-05
May-1994

Rules and Guidelines not Included Above

 
Guidelines For Evaluating Land Acquisitions (January 2006)
UBC Traffic and Parking Rules (December 2, 2014)
Corporate Strategic Partnerships Guidelines Process (March 2007)

Conflict of Commitment – Guidelines for Specific Departments (April 2014)
Code of Conduct and Conflict of Interest Guidelines for the Board of Governors (June 2017)

 

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