Repository of Board of Governors Policies, Procedures, Rules, and Guidelines

UBC’s Board of Governors develops and approves policies for the University. University policies provide direction on specific topics and issues, along with procedures and standards for compliance.

The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors. In 2019, UBC updated the identification system for all policies currently in effect. You can read more about this initiative and FAQ here.

Policies can be found using the legacy (previous) number (until July 2024) or using the updated identification system. In the table below, you can browse a sortable list of the policies (sortable by number, legacy (previous) number, short title, Responsible Executive, or Responsible Board Committee, or use the search bar to locate specific content within the table.

If you wish to refer to Board Policies, the recommended practice is to refer to them by their short titles, which are persistent and will not be changed as long as the Policy is in effect.
Show Legends

Policy Number	Legacy Policy Number	Short Title	Responsible Executive	Responsible Board Committee	Keyword
AP01 AP1	27	Retired Faculty Appointment Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP02 AP2	26	Acting Heads Policy	VPHR	ERC	\|AP\|VPHR\|ERC\|
AP03 AP3	25	Board Appointments Policy	President	ERC	\|AP\|President\|ERC\|
AP04 AP4	42	Faculty Term Appointments Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP05 AP5	21	Deans Appointment Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP06 AP6	24	Academic Administrators Extension Policy	President	ERC	\|AP\|President\|ERC\|
AP07 AP7	75	Graduate Student Teaching Policy (Repealed effective December 6, 2022)	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP08 AP8	23	Deans Extension Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP09 AP9	22	Academic Heads Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP10 AP10	61	Postdoctoral Fellows Policy	PVPA-V & PVPA-O	LRC	\|AP\|PVPA-V\|PVPA-O\|LRC\|
AP11 AP11	17	Registrar/Librarians Appointment Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP12 AP12	18	Academic Administrators Appointment Policy	President	ERC	\|AP\|President\|ERC\|
AP13 AP13	43	Registrar/Librarians Extension Policy	PVPA-V & PVPA-O	ERC	\|AP\|PVPA-V\|PVPA-O\|ERC\|
AP14 AP14	34	Administrative VPs Policy	President	EC	\|AP\|President\|EC\|
AP15 AP15		Administrative AVPs Policy	VPHR	ERC	\|AP\|VPHR\|ERC\|
FM01 FM1	67	Late Payment Policy	VPFO	FC	\|FM\|VPFO\|FC\|
FM02 FM2	122	Purchasing Policy	VPFO	FC	\|FM\|VPFO\|FC\|
FM03 FM3	119	Cash Handling Policy	VPFO	AC	\|FM\|VPFO\|AC\|
FM04 FM4	90	Research Over-Expenditure Policy	VPFO & VPRI	FC	\|FM\|VPFO\|VPRI\|FC\|
FM05 FM5	113	Endowment Policy	VPFO	FC	\|FM\|VPFO\|FC\|
FM06 FM6	114	Fundraising Policy	VPDAE	FC	\|FM\|VPDAE\|FC\|
FM07 FM7	86	Contract Employees Fund Policy	VPRI	ERC	\|FM\|VPRI\|ERC\|
FM08 FM8	83	Business Expenses Policy	VPFO	AC	\|FM\|VPFO\|AC\|
FM09 FM9	123	Term Investments Policy	VPFO	FC	\|FM\|VPFO\|FC\|
FM10 FM10	125	Retained Risk Policy	VPFO	FC	\|FM\|VPFO\|FC\|
FM11 FM11	126	Capital Projects Policy	VPFO	PC	\|FM\|VPFO\|PC\|
GA01 GA1	19	Acting President Policy	President	EC	\|GA\|President\|EC\|
GA02 GA2	1	Regulatory Framework Policy	UC	GC	\|GA\|UC\|GC\|
GA03 GA3	96	Communications Policy	VPER	EC	\|GA\|VPER\|EC\|
GA04 GA4	117	Records Management Policy	PVPA-V	AC	\|GA\|PVPA-V\|AC\|
GA05 GA5	127	Vancouver Archives Policy	PVPA-V	LRC	\|GA\|PVPA-V\|LRC\|
GA06 GA6	124	Naming Policy	VPER	EC	\|GA\|VPER\|EC\|
GA07 GA7	94	Brand Identity Policy	VPER	EC	\|GA\|VPER\|EC\|
GA08 GA8	93	Board Meetings Policy	President	GC	\|GA\|President\|GC\|
HR01 HR1	51	CV Policy	PVPA-V & PVPA-O	LRC	\|HR\|PVPA-V\|PVPA-O\|LRC\|
HR02 HR2	50	Political Leave Policy	PVPA-V & PVPA-O & VPHR	ERC	\|HR\|PVPA-V\|PVPA-O\|VPHR\|ERC\|
HR03 HR3	39	Death Notices Policy	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR04 HR4	62	Sick Leave Policy	PVPA-V & PVPA-O	ERC	\|HR\|PVPA-V\|PVPA-O\|ERC\|
HR05 HR5	56	Vacations Policy (Repealed effective February 1, 2022)	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR06 HR6	82	Relocation Policy	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR07 HR7	64	Strike Policy	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR08 HR8	54	Study Leave Policy	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR09 HR9	49	Reduced Work Policy	VPHR	ERC	\|HR\|VPHR\|ERC\|
HR10 HR10	2	Employment Equity Policy	PVPA-V & PVPA-O	ERC	\|HR\|PVPA-V\|PVPA-O\|ERC\|
HR11 HR11	20	Employment Advertising Policy	PVPA-V & PVPA-O & VPHR	ERC	\|HR\|PVPA-V\|PVPA-O\|VPHR\|ERC\|
HR12 HR12	31	Non-Union Compensation Policy	VPHR	EC	\|HR\|VPHR\|EC\|
LR01 LR1	47	Honorifics Policy	PVPA-V & PVPA-O	LRC	\|LR\|PVPA-V\|PVPA-O\|LRC\|
LR02 LR2	87	Research Policy	VPRI	LRC	\|LR\|VPRI\|LRC\|
LR03 LR3	37	Grants During Leave Policy	VPRI	FC	\|LR\|VPRI\|FC\|
LR04 LR4	71	Tuition Consultation Policy	VPS	LRC	\|LR\|VPS\|LRC\|
LR05 LR5	35	Research Grants Policy	VPRI	FC	\|LR\|VPRI\|FC\|
LR06 LR6	57	Killam Professors Policy	VPRI	LRC	\|LR\|VPRI\|LRC\|
LR07 LR7	73	Disability Accommodation Policy	VPS	LRC	\|LR\|VPS\|LRC\|
LR08 LR8	105	Technology Equity Policy	VPFO & VPRI	LRC	\|LR\|VPFO\|VPRI\|LRC\|
LR09 LR9	89	Human Research Policy	VPRI	LRC	\|LR\|VPRI\|LRC\|
LR10 LR10	72	Financial Aid Policy	PVPA-V	FC	\|LR\|PVPA-V\|FC\|
LR11 LR11	88	Inventions Policy	VPRI	LRC	\|LR\|VPRI\|LRC\|
LR12 LR12	81	Teaching Materials Policy	PVPA-V & PVPA-O	LRC	\|LR\|PVPA-V\|PVPA-O\|LRC\|
SC01 SC1	7	Health and Safety Policy	VPFO & VPRI	AC	\|SC\|VPFO\|VPRI\|AC\|
SC02 SC2	15	Smoking/Vaping Policy	VPFO	PC	\|SC\|VPFO\|PC\|
SC03 SC3	97	COI Policy	UC	ERC	\|SC\|UC\|ERC\|
SC04 SC4	6	Environmental Protection Policy	VPFO	AC	\|SC\|VPFO\|AC\|
SC05 SC5	68	Extreme Environmental Conditions Policy	VPFO	PC	\|SC\|VPFO\|PC\|
SC06 SC6	85	Scholarly Integrity Policy	VPRI	LRC	\|SC\|VPRI\|LRC\|
SC07 SC7	3	Discrimination Policy	VPHR	EC	\|SC\|VPHR\|EC\|
SC08 SC8	95	Investigations Policy	UC & VPHR	AC	\|SC\|UC\|VPHR\|AC\|
SC09 SC9	13	Alcohol Policy	VPFO	PC	\|SC\|VPFO\|PC\|
SC10 SC10	8	Disaster Management Policy	VPFO	AC	\|SC\|VPFO\|AC\|
SC11 SC11	130	Wireless Network Policy	PVPA-V	LRC	\|SC\|PVPA-V\|LRC\|
SC12 SC12	69	Students Abroad Policy	VPS & PVPA-V & PVPA-O	LRC	\|SC\|VPS\|PVPA-V\|PVPA-O\|LRC\|
SC13 SC13	14	At-Risk Behaviour Policy	VPS & VPHR	EC	\|SC\|VPS\|VPHR\|EC\|
SC14 SC14	104	Information Systems Policy	PVPA-V & DVC-O	LRC	\|SC\|PVPA-V\|DVC-O\|LRC\|
SC15 SC15	111	Financial Investigations Policy	VPFO	AC	\|SC\|VPFO\|AC\|
SC16 SC16	118	Video Cameras Policy	UC	AC	\|SC\|UC\|AC\|
SC17 SC17	131	Sexual Misconduct Policy	VPS & VPHR	EC	\|SC\|VPS\|VPHR\|EC\|
SC18 SC18		Retaliation Policy	VPS & VPHR	EC	\|SC\|VPS\|VPHR\|EC\|
SC19 SC19		PIDA Policy (Not in force)	VPHR	ERC	\|SC\|VPHR\|ERC\|
UP01 UP1	99	Communication Services Policy	VPFO	AC	\|UP\|VPFO\|AC\|
UP02 UP2	100	Charitable Appeals Policy	VPER	PC	\|UP\|VPER\|PC\|
UP03 UP3	108	Surplus Equipment Policy	VPFO	FC	\|UP\|VPFO\|FC\|
UP04 UP4	101	Vending Machine Policy	VPFO	FC	\|UP\|VPFO\|FC\|
UP05 UP5	16	Equipment/Services Use Policy	VPFO & VPRI	PC	\|UP\|VPFO\|VPRI\|PC\|
UP06 UP6	110	Trade-Mark Policy	UC	EC	\|UP\|UC\|EC\|
UP07 UP7	12	Pest Control Policy	VPFO	AC	\|UP\|VPFO\|AC\|
UP08 UP8	120	Signage Policy	VPFO & DVC-O	PC	\|UP\|VPFO\|DVC-O\|PC\|
UP09 UP9	107	Space Rental Policy	VPFO & DVC-O	PC	\|UP\|VPFO\|DVC-O\|PC\|
UP10 UP10	112	Advertising Policy	VPER	PC	\|UP\|VPER\|PC\|
UP11 UP11	128	Deaccessioning Policy	PVPA-V	LRC	\|UP\|PVPA-V\|LRC\|
UP12 UP12	92	Land Use Policy	VPER	PC	\|UP\|VPER\|PC\|
UP13 UP13		Space Management Policy	VPFO	PC	\|UP\|VPFO\|PC\|

Policy Code/Policy Category

Responsible Executive

Responsible Board Committee

A Selection of Other Documents


Policy Suggestion Form (May 2024)
UBC Code of Conduct and Conflict of Interest Guidelines for the Board of Governors (June 15, 2023)
UBC Traffic and Parking Rules (September 24, 2019)
The University of British Columbia Presidential Search Committee Guiding Principles & Procedures (April 2018)
Conflict of Commitment – Guidelines for Specific Departments (April 2014)
Corporate Strategic Partnerships Guidelines Process (March 2007)
Guidelines For Evaluating Land Acquisitions (January 2006)