Repository of Board of Governors Policies, Procedures, Rules, and Guidelines
UBC’s Board of Governors develops and approves policies for the University. University policies provide direction on specific topics and issues, along with procedures and standards for compliance.
The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors. In 2019, UBC updated the identification system for all policies currently in effect. You can read more about this initiative and FAQ here.
Policies can be found using the legacy (previous) number (until July 2024) or using the updated identification system. In the table below, you can browse a sortable list of the policies (sortable by number, legacy (previous) number, short title, Responsible Executive, or Responsible Board Committee, or use the search bar to locate specific content within the table.
If you wish to refer to Board Policies, the recommended practice is to refer to them by their short titles, which are persistent and will not be changed as long as the Policy is in effect.
Show Legends
Policy Number | Legacy Policy Number | Short Title | Responsible Executive | Responsible Board Committee | Keyword |
---|---|---|---|---|---|
AP01 AP1 | 27 | Retired Faculty Appointment Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP02 AP2 | 26 | Acting Heads Policy | VPHR | ERC | |AP|VPHR|ERC| |
AP03 AP3 | 25 | Board Appointments Policy | President | ERC | |AP|President|ERC| |
AP04 AP4 | 42 | Faculty Term Appointments Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP05 AP5 | 21 | Deans Appointment Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP06 AP6 | 24 | Academic Administrators Extension Policy | President | ERC | |AP|President|ERC| |
AP07 AP7 | 75 | Graduate Student Teaching Policy (Repealed effective December 6, 2022) | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP08 AP8 | 23 | Deans Extension Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP09 AP9 | 22 | Academic Heads Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP10 AP10 | 61 | Postdoctoral Fellows Policy | PVPA-V & PVPA-O | LRC | |AP|PVPA-V|PVPA-O|LRC| |
AP11 AP11 | 17 | Registrar/Librarians Appointment Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP12 AP12 | 18 | Academic Administrators Appointment Policy | President | ERC | |AP|President|ERC| |
AP13 AP13 | 43 | Registrar/Librarians Extension Policy | PVPA-V & PVPA-O | ERC | |AP|PVPA-V|PVPA-O|ERC| |
AP14 AP14 | 34 | Administrative VPs Policy | President | EC | |AP|President|EC| |
AP15 AP15 | Administrative AVPs Policy | VPHR | ERC | |AP|VPHR|ERC| | |
FM01 FM1 | 67 | Late Payment Policy | VPFO | FC | |FM|VPFO|FC| |
FM02 FM2 | 122 | Purchasing Policy | VPFO | FC | |FM|VPFO|FC| |
FM03 FM3 | 119 | Cash Handling Policy | VPFO | AC | |FM|VPFO|AC| |
FM04 FM4 | 90 | Research Over-Expenditure Policy | VPFO & VPRI | FC | |FM|VPFO|VPRI|FC| |
FM05 FM5 | 113 | Endowment Policy | VPFO | FC | |FM|VPFO|FC| |
FM06 FM6 | 114 | Fundraising Policy | VPDAE | FC | |FM|VPDAE|FC| |
FM07 FM7 | 86 | Contract Employees Fund Policy | VPRI | ERC | |FM|VPRI|ERC| |
FM08 FM8 | 83 | Business Expenses Policy | VPFO | AC | |FM|VPFO|AC| |
FM09 FM9 | 123 | Term Investments Policy | VPFO | FC | |FM|VPFO|FC| |
FM10 FM10 | 125 | Retained Risk Policy | VPFO | FC | |FM|VPFO|FC| |
FM11 FM11 | 126 | Capital Projects Policy | VPFO | PC | |FM|VPFO|PC| |
GA01 GA1 | 19 | Acting President Policy | President | EC | |GA|President|EC| |
GA02 GA2 | 1 | Regulatory Framework Policy | UC | GC | |GA|UC|GC| |
GA03 GA3 | 96 | Communications Policy | VPER | EC | |GA|VPER|EC| |
GA04 GA4 | 117 | Records Management Policy | PVPA-V | AC | |GA|PVPA-V|AC| |
GA05 GA5 | 127 | Vancouver Archives Policy | PVPA-V | LRC | |GA|PVPA-V|LRC| |
GA06 GA6 | 124 | Naming Policy | VPER | EC | |GA|VPER|EC| |
GA07 GA7 | 94 | Brand Identity Policy | VPER | EC | |GA|VPER|EC| |
GA08 GA8 | 93 | Board Meetings Policy | President | GC | |GA|President|GC| |
HR01 HR1 | 51 | CV Policy | PVPA-V & PVPA-O | LRC | |HR|PVPA-V|PVPA-O|LRC| |
HR02 HR2 | 50 | Political Leave Policy | PVPA-V & PVPA-O & VPHR | ERC | |HR|PVPA-V|PVPA-O|VPHR|ERC| |
HR03 HR3 | 39 | Death Notices Policy | VPHR | ERC | |HR|VPHR|ERC| |
HR04 HR4 | 62 | Sick Leave Policy | PVPA-V & PVPA-O | ERC | |HR|PVPA-V|PVPA-O|ERC| |
HR05 HR5 | 56 | Vacations Policy (Repealed effective February 1, 2022) | VPHR | ERC | |HR|VPHR|ERC| |
HR06 HR6 | 82 | Relocation Policy | VPHR | ERC | |HR|VPHR|ERC| |
HR07 HR7 | 64 | Strike Policy | VPHR | ERC | |HR|VPHR|ERC| |
HR08 HR8 | 54 | Study Leave Policy | VPHR | ERC | |HR|VPHR|ERC| |
HR09 HR9 | 49 | Reduced Work Policy | VPHR | ERC | |HR|VPHR|ERC| |
HR10 HR10 | 2 | Employment Equity Policy | PVPA-V & PVPA-O | ERC | |HR|PVPA-V|PVPA-O|ERC| |
HR11 HR11 | 20 | Employment Advertising Policy | PVPA-V & PVPA-O & VPHR | ERC | |HR|PVPA-V|PVPA-O|VPHR|ERC| |
HR12 HR12 | 31 | Non-Union Compensation Policy | VPHR | EC | |HR|VPHR|EC| |
LR01 LR1 | 47 | Honorifics Policy | PVPA-V & PVPA-O | LRC | |LR|PVPA-V|PVPA-O|LRC| |
LR02 LR2 | 87 | Research Policy | VPRI | LRC | |LR|VPRI|LRC| |
LR03 LR3 | 37 | Grants During Leave Policy | VPRI | FC | |LR|VPRI|FC| |
LR04 LR4 | 71 | Tuition Consultation Policy | VPS | LRC | |LR|VPS|LRC| |
LR05 LR5 | 35 | Research Grants Policy | VPRI | FC | |LR|VPRI|FC| |
LR06 LR6 | 57 | Killam Professors Policy | President | LRC | |LR|President|LRC| |
LR07 LR7 | 73 | Disability Accommodation Policy | VPS | LRC | |LR|VPS|LRC| |
LR08 LR8 | 105 | Technology Equity Policy | VPFO & VPRI | LRC | |LR|VPFO|VPRI|LRC| |
LR09 LR9 | 89 | Human Research Policy | VPRI | LRC | |LR|VPRI|LRC| |
LR10 LR10 | 72 | Financial Aid Policy | PVPA-V | FC | |LR|PVPA-V|FC| |
LR11 LR11 | 88 | Inventions Policy | VPRI | LRC | |LR|VPRI|LRC| |
LR12 LR12 | 81 | Teaching Materials Policy | PVPA-V & PVPA-O | LRC | |LR|PVPA-V|PVPA-O|LRC| |
SC01 SC1 | 7 | Health and Safety Policy | VPFO & VPRI | AC | |SC|VPFO|VPRI|AC| |
SC02 SC2 | 15 | Smoking/Vaping Policy | VPFO | PC | |SC|VPFO|PC| |
SC03 SC3 | 97 | COI Policy | UC | ERC | |SC|UC|ERC| |
SC04 SC4 | 6 | Environmental Protection Policy | VPFO | AC | |SC|VPFO|AC| |
SC05 SC5 | 68 | Extreme Environmental Conditions Policy | VPFO | PC | |SC|VPFO|PC| |
SC06 SC6 | 85 | Scholarly Integrity Policy | VPRI | LRC | |SC|VPRI|LRC| |
SC07 SC7 | 3 | Discrimination Policy | VPHR | EC | |SC|VPHR|EC| |
SC08 SC8 | 95 | Investigations Policy | UC & VPHR | AC | |SC|UC|VPHR|AC| |
SC09 SC9 | 13 | Alcohol Policy | VPFO | PC | |SC|VPFO|PC| |
SC10 SC10 | 8 | Disaster Management Policy | VPFO | AC | |SC|VPFO|AC| |
SC11 SC11 | 130 | Wireless Network Policy | PVPA-V | LRC | |SC|PVPA-V|LRC| |
SC12 SC12 | 69 | Students Abroad Policy | VPS & PVPA-V & PVPA-O | LRC | |SC|VPS|PVPA-V|PVPA-O|LRC| |
SC13 SC13 | 14 | At-Risk Behaviour Policy | VPS & VPHR | EC | |SC|VPS|VPHR|EC| |
SC14 SC14 | 104 | Information Systems Policy | PVPA-V & DVC-O | LRC | |SC|PVPA-V|DVC-O|LRC| |
SC15 SC15 | 111 | Financial Investigations Policy | VPFO | AC | |SC|VPFO|AC| |
SC16 SC16 | 118 | Video Cameras Policy | UC | AC | |SC|UC|AC| |
SC17 SC17 | 131 | Sexual Misconduct Policy | VPS & VPHR | EC | |SC|VPS|VPHR|EC| |
SC18 SC18 | Retaliation Policy | VPS & VPHR | EC | |SC|VPS|VPHR|EC| | |
SC19 SC19 | PIDA Policy (Not in force) | VPHR | ERC | |SC|VPHR|ERC| | |
UP01 UP1 | 99 | Communication Services Policy | VPFO | AC | |UP|VPFO|AC| |
UP02 UP2 | 100 | Charitable Appeals Policy | VPER | PC | |UP|VPER|PC| |
UP03 UP3 | 108 | Surplus Equipment Policy | VPFO | FC | |UP|VPFO|FC| |
UP04 UP4 | 101 | Vending Machine Policy | VPFO | FC | |UP|VPFO|FC| |
UP05 UP5 | 16 | Equipment/Services Use Policy | VPFO & VPRI | PC | |UP|VPFO|VPRI|PC| |
UP06 UP6 | 110 | Trade-Mark Policy | UC | EC | |UP|UC|EC| |
UP07 UP7 | 12 | Pest Control Policy | VPFO | AC | |UP|VPFO|AC| |
UP08 UP8 | 120 | Signage Policy | VPFO & DVC-O | PC | |UP|VPFO|DVC-O|PC| |
UP09 UP9 | 107 | Space Rental Policy | VPFO & DVC-O | PC | |UP|VPFO|DVC-O|PC| |
UP10 UP10 | 112 | Advertising Policy | VPER | PC | |UP|VPER|PC| |
UP11 UP11 | 128 | Deaccessioning Policy | PVPA-V | LRC | |UP|PVPA-V|LRC| |
UP12 UP12 | 92 | Land Use Policy | VPER | PC | |UP|VPER|PC| |
UP13 UP13 | Space Management Policy | VPFO | PC | |UP|VPFO|PC| |
- All: Show all policies
- AP: Appointments and Extensions
- FM: Financial Management
- GA: Governance and Administration
- HR: Human Resources
- LR: Learning, Research and Innovation
- SC: Safety, Conduct and Environment
- UP: Use of Property (Lands, Facilities, Materials, Intangible Property)
Responsible Executive
- All: Show all Responsible Executives
- DVC-O: Principal and Deputy Vice-Chancellor (UBC Okanagan)
- President
- PVPA-V: Provost and Vice-President, Academic (UBC Vancouver)
- PVPA-O: Provost and Vice-President, Academic (UBC Okanagan)
- UC: University Counsel
- VPDAE: Vice-President, Development and Alumni Engagement
- VPER: Vice-President, External Relations
- VPFO: Vice-President, Finance and Operations
- VPHR: Vice-President, Human Resources
- VPRI: Vice-President, Research and Innovation
- VPS: Vice-President, Students
Responsible Board Committee