Repository of Board of Governors Policies, Procedures, Rules, and Guidelines

UBC’s Board of Governors develops and approves policies for the University. University policies provide direction on specific topics and issues, along with procedures and standards for compliance.

The Office of the University Counsel (“OUC”) is the source of record for UBC Policies approved by the Board of Governors. In 2019, UBC updated the identification system for all policies currently in effect. You can read more about this initiative and FAQ here.

Policies can be found using the legacy (previous) number (until July 2024) or using the updated identification system. In the table below, you can browse a sortable list of the policies (sortable by number, legacy (previous) number, short title, Responsible Executive, or Responsible Board Committee, or use the search bar to locate specific content within the table.

If you wish to refer to Board Policies, the recommended practice is to refer to them by their short titles, which are persistent and will not be changed as long as the Policy is in effect.
Show Legends

Policy NumberLegacy Policy NumberShort TitleResponsible ExecutiveResponsible Board CommitteeKeyword
AP127Retired Faculty Appointment PolicyPVPA-V & PVPA-OPCIC|AP|PVPA-V|PVPA-O|PCIC|
AP226Acting Heads PolicyVPHRERC|AP|VPHR|ERC|
AP325Board Appointments PolicyPresidentERC|AP|President|ERC|
AP442Faculty Term Appointments PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP521Deans Appointment PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP624Academic Administrators Extension PolicyPresidentERC|AP|President|ERC|
AP775Graduate Student Teaching PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP823Deans Extension PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP922Academic Heads PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP1061Postdoctoral Fellows PolicyPVPA-V & PVPA-OPCIC|AP|PVPA-V|PVPA-O|PCIC|
AP1117Registrar/Librarians Appointment PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP1218Academic Administrators Appointment PolicyPresidentERC|AP|President|ERC|
AP1343Registrar/Librarians Extension PolicyPVPA-V & PVPA-OERC|AP|PVPA-V|PVPA-O|ERC|
AP1434Administrative VPs PolicyPresidentEC|AP|President|EC|
AP15Administrative AVPs PolicyVPHRERC|AP|VPHR|ERC|
FM167Late Payment PolicyVPFOFC|FM|VPFO|FC|
FM2122Purchasing PolicyVPFOFC|FM|VPFO|FC|
FM3119Cash Handling PolicyVPFOAC|FM|VPFO|AC|
FM490Research Over-Expenditure PolicyVPFO & VPRIFC|FM|VPFO|VPRI|FC|
FM5113Endowment PolicyVPFOFC|FM|VPFO|FC|
FM6114Fundraising PolicyVPDAEPCIC|FM|VPDAE|PCIC|
FM786Contract Employees Fund PolicyVPRIERC|FM|VPRI|ERC|
FM883Business Expenses PolicyVPFOAC|FM|VPFO|AC|
FM9123Term Investments PolicyVPFOFC|FM|VPFO|FC|
FM10125Retained Risk PolicyVPFOFC|FM|VPFO|FC|
FM11126Capital Projects PolicyVPFOPC|FM|VPFO|PC|
GA119Acting President PolicyPresidentEC|GA|President|EC|
GA21Regulatory Framework PolicyUCGC|GA|UC|GC|
GA396Communications PolicyVPERPCIC|GA|VPER|PCIC|
GA4117Records Management PolicyPVPA-VAC|GA|PVPA-V|AC|
GA5127Vancouver Archives PolicyPVPA-VLRC|GA|PVPA-V|LRC|
GA6124Naming PolicyVPERPCIC|GA|VPER|PCIC|
GA794Brand Identity PolicyVPERPCIC|GA|VPER|PCIC|
GA893Board Meetings PolicyPresidentGC|GA|President|GC|
HR151CV PolicyPVPA-V & PVPA-OLRC|HR|PVPA-V|PVPA-O|LRC|
HR250Political Leave PolicyPVPA-V & PVPA-O & VPHRERC|HR|PVPA-V|PVPA-O|VPHR|ERC|
HR339Death Notices PolicyVPHRPCIC|HR|VPHR|PCIC|
HR462Sick Leave PolicyPVPA-V & PVPA-OERC|HR|PVPA-V|PVPA-O|ERC|
HR556Vacations Policy (Repealed effective February 1, 2022)VPHRERC|HR|VPHR|ERC|
HR682Relocation PolicyVPHRERC|HR|VPHR|ERC|
HR764Strike PolicyVPHRERC|HR|VPHR|ERC|
HR854Study Leave PolicyVPHRERC|HR|VPHR|ERC|
HR949Reduced Work PolicyVPHRERC|HR|VPHR|ERC|
HR102Employment Equity PolicyPVPA-V & PVPA-OERC|HR|PVPA-V|PVPA-O|ERC|
HR1120Employment Advertising PolicyPVPA-V & PVPA-O & VPHRERC|HR|PVPA-V|PVPA-O|VPHR|ERC|
HR1231Non-Union Compensation PolicyVPHREC|HR|VPHR|EC|
LR147Honorifics PolicyPVPA-V & PVPA-OLRC|LR|PVPA-V|PVPA-O|LRC|
LR287Research PolicyVPRILRC|LR|VPRI|LRC|
LR337Grants During Leave PolicyVPRIFC|LR|VPRI|FC|
LR471Tuition Consultation PolicyVPSLRC|LR|VPS|LRC|
LR535Research Grants PolicyVPRIFC|LR|VPRI|FC|
LR657Killam Professors PolicyPresidentLRC|LR|President|LRC|
LR773Disability Accommodation PolicyVPSLRC|LR|VPS|LRC|
LR8105Technology Equity PolicyVPFO & VPRILRC|LR|VPFO|VPRI|LRC|
LR989Human Research PolicyVPRILRC|LR|VPRI|LRC|
LR1072Financial Aid PolicyPVPA-VPCIC|LR|PVPA-V|PCIC|
LR1188Inventions PolicyVPRILRC|LR|VPRI|LRC|
LR1281Teaching Materials Policy PVPA-V & PVPA-OLRC|LR|PVPA-V|PVPA-O|LRC|
SC17Health and Safety PolicyVPFO & VPRIAC|SC|VPFO|VPRI|AC|
SC215Smoking/Vaping PolicyVPFOPCIC|SC|VPFO|PCIC|
SC397COI PolicyUCERC|SC|UC|ERC|
SC46Environmental Protection PolicyVPFOAC|SC|VPFO|AC|
SC568Snow PolicyVPFOPCIC|SC|VPFO|PCIC|
SC685Scholarly Integrity PolicyVPRILRC|SC|VPRI|LRC|
SC73Discrimination PolicyVPHRPCIC|SC|VPHR|PCIC|
SC895Investigations Policy UC & VPHRAC|SC|UC|VPHR|AC|
SC913Alcohol PolicyVPFOPCIC|SC|VPFO|PCIC|
SC108Disaster Management PolicyVPFOAC|SC|VPFO|AC|
SC11130Wireless Network PolicyPVPA-VLRC|SC|PVPA-V|LRC|
SC1269Students Abroad PolicyVPS & PVPA-V & PVPA-OPCIC|SC|VPS|PVPA-V|PVPA-O|PCIC|
SC1314At-Risk Behaviour PolicyVPS & VPHRPCIC|SC|VPS|VPHR|PCIC|
SC14104Information Systems PolicyPVPA-V & DVC-OLRC|SC|PVPA-V|DVC-O|LRC|
SC15111Financial Investigations PolicyPresidentAC|SC|President|AC|
SC16118 Video Cameras PolicyUCAC|SC|UC|AC|
SC17131Sexual Misconduct PolicyVPS & VPHRPCIC|SC|VPS|VPHR|PCIC|
SC18 Retaliation PolicyVPS & VPHRPCIC|SC|VPS|VPHR|PCIC|
UP199Communication Services PolicyVPFOAC|UP|VPFO|AC|
UP2100Charitable Appeals PolicyVPERPCIC|UP|VPER|PCIC|
UP3108Surplus Equipment PolicyVPFOFC|UP|VPFO|FC|
UP4101Vending Machine PolicyVPFOFC|UP|VPFO|FC|
UP516Equipment/Services Use PolicyVPFO & VPRIPC|UP|VPFO|VPRI|PC|
UP6110Trade-Mark PolicyUCPCIC|UP|UC|PCIC|
UP712Pest Control PolicyVPFOAC|UP|VPFO|AC|
UP8120Signage PolicyVPFO & DVC-OPC|UP|VPFO|DVC-O|PC|
UP9107Space Rental PolicyVPFO & DVC-OPC|UP|VPFO|DVC-O|PC|
UP10112Advertising PolicyVPERPCIC|UP|VPER|PCIC|
UP11128Deaccessioning PolicyPVPA-VLRC|UP|PVPA-V|LRC|
UP1292Land Use PolicyVPERPC|UP|VPER|PC|

A Selection of Other Documents

 
UBC Code of Conduct and Conflict of Interest Guidelines for the Board of Governors (September 2021)
UBC Traffic and Parking Rules (September 24, 2019)
The University of British Columbia Presidential Search Committee Guiding Principles & Procedures (April 2018)
Conflict of Commitment – Guidelines for Specific Departments (April 2014)
Corporate Strategic Partnerships Guidelines Process (March 2007)
Guidelines For Evaluating Land Acquisitions (January 2006)