1.1. System name: Henry Angus Camera System
1.2. System identifier: 14
1.3. System operator: Campus Security, Vancouver Campus
1.4. Short description of system: This system consists of cameras installed at the Henry Angus building at Vancouver Campus and is managed by Campus Security.
1.5. Approval Date: August 17, 2016
2.1. The purpose/objective for installing these cameras: The camera system is intended to provide situational awareness and deter theft as well as provide forensic evidence in the event of incidents requiring investigation.
2.2. The necessity for the use of cameras in this area: The Henry Angus Building has a number of computer labs where thefts and security incidents have historically occurred. Also, given the size of the building, security patrol staff are unable to effectively monitor the various entry/exit points, and the cameras provide the necessary coverage to make patrols more effective.
2.3. What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: The camera system is part of a holistic security strategy for the building which includes extensive card access control, intrusion alarm systems and on-site campus security presence. However, none of these measures are adequate to provide adequate security for this facility.
3.1. Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: All cameras are located in the interior of the building overlooking entry/exit doors, emergency stairwells and computer labs. The building is located as shown on the following map:
3.2. How many cameras will be installed: 12
3.3. Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.
3.4. What types of Camera Data will be captured (i.e. video, audio or both): Video only
3.5. Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None
4.1. How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior and immediate areas around entry points. The historical camera recording data will only be viewed for incident investigation purposes.
4.2. How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. In addition, public notification will be provided through the University’s website.
4.3. Whether and when the cameras will be monitored in real time: For operational purposes, the cameras are actively monitored in real-time by campus security staff within the Security control room.
4.4. Whether and when recording of Camera Data will occur: The Camera Data will be recorded based on motion activation.
5. Security of Camera Data
5.1. The place where Camera Data will be received and/or monitored: In the event of an emergency, cameras will be viewable from the Henry Angus Security office.
5.2. Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to authorized individuals authorized by Campus Security are granted access to camera imagery. The Video Management Software and cameras are password protected.
5.3. How and where any recorded Camera Data will be stored: Camera Data is recorded on a local digital video recorder within the Henry Angus Building.
5.4. The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.
5.5. Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines. The space is locked and secured from entry when not occupied. Only campus security staff are able to access this space.
5.6. The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.
6. Legal Authority for Use of Camera System
6.1. Authority under FIPPA: The University is authorized to collect personal information using this Camera System under the authority of section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under the authority of section 32(a) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.
6.2. Other legal authority: n/a
7. Who to Contact for More Information
7.1. Title: Director, Campus Security
7.2. Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4
7.3. Telephone number: 604.822.2222
7.4. Email address: email@example.com