Terms of Use – Campus Energy Centre Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System name: Campus Energy Centre Camera System

1.2.  System identifier: 22

1.3.  System operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of cameras installed at the Campus Energy Centre building at Vancouver Campus.

1.5.  Approval Date: September 12, 2016

1.6.  Last Revision Date: August 4, 2021

2. Rationale

2.1.  The purpose/objective for installing these cameras: The purpose of the camera system is to assist in the protection of individuals, assets and property; to assist in the prevention and investigation of violations of UBC policies related to safety and security; and to facilitate responses to serious safety incidents. The system will also be used to closely monitor the physical plant at the Campus Energy Centre remotely in lieu of having operations staff on site 24-hours per day. The camera system is intended to monitor real time situational and safety awareness of the Energy plant as well as provide forensic evidence in the event of incidents requiring investigation.

2.2.  The necessity for the use of cameras in this area: The Campus Energy Centre is a highly industrial environment with many hazards requiring strict safety protocols adherence and procedural compliance. The camera system will ensure the compliance of Campus Energy Centre with the Alternative Safety Approach granted by Technical Safety BC in lieu of having the plant constantly staffed by qualified power engineers. The cameras will ensure the safety and security of the Campus Energy Centre physical plant equipment and process systems. Many areas of the Energy plant, including entrances, are not visible to operations staff from the control center location, and the camera will contribute to both safety and security of the facility.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Less privacy-intrusive measures have been employed and the camera system is part of a holistic safety and security strategy for the building which includes extensive card access control, and intrusion alarm systems. Plant areas are locked down and require access cards for entry, and exterior doors remain locked, requiring visitors to be escorted during entry. However, without installing cameras, there is no cost-effective way to provide an acceptable level of safety and security.

3. Scope

3.1. Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: Most Cameras are located primarily in the interior of the building, overlooking primary entry/exit doors, stairwells, and the plant floor including equipment, and mechanical areas. There are cameras located on the exterior viewing loading bay, front entry door and the fuel depot. The Campus Energy Centre is located as shown in the following map:

3.2.  How many cameras will be installed: 26

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): Night Vision

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior and immediate areas around entry points. The historical camera recording data will only be viewed for incident investigation purposes.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. Also, unauthorized personnel are able to enter the building. In addition, public notification will be provided through the University’s website.

4.3.  Whether and when the cameras will be monitored in real time: For safety awareness and operational purposes, all cameras, except camera viewing the control room, are actively monitored in real time by the 24/7 engineer staff managing the facility from the control room and or remotely.

4.4.  Whether and when recording of Camera Data will occur: The Camera Data will be recorded based on motion activation.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: In the event of an emergency, cameras will be viewable from at the Vancouver Campus Security Office, 2133 East Mall.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to individuals authorized by Campus Security are granted access to camera imagery. Access to the camera system and its Video Management Software is password protected.

5.3.  How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in UBC datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically after no more than 30 days.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under the authority of section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under the authority of section 32(a) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4

7.3.  Telephone number: 604.822.2222

7.4.  Email address: campus.security@ubc.ca