1.1. System name: Pharmacy Camera System
1.2. System identifier: 23
1.3. System operator: Campus Security, Vancouver Campus
1.4. Short description of system: This system consists of interior cameras overlooking exterior doors, sensitive areas and loading bays.
1.5. Approval Date: September 19, 2016
1.6. Last Revision Date: May 20, 2020
2.1. The purpose/objective for installing these cameras: The purpose of the camera system is to assist in protection of individuals, assets and property as well as to prevent or investigate injury and/or property loss. The camera system is intended to provide forensic evidence in the event of incidents requiring investigation.
2.2. The necessity for the use of cameras in this area: Due to the nature of research and sensitive activities taking place in the building, there is heightened need for security in this facility. The College of Pharmacists of British Columbia requires the use of cameras in select areas of the building as per Professional Practice Policy – 74. This building has previously experienced incidents including student misconduct, thefts, forced entry and unauthorized use of space, where the presence of cameras were an asset to investigations.
2.3. What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Less privacy-intrusive measures have been employed and the camera system is part of a holistic security strategy for the building which includes extensive card access control, intrusion alarm systems, and onsite dedicated Campus Security patrol presence. Building management has also established a comprehensive Safety and Security Plan where staff play an active and ongoing role in maintaining a secure work and research environment. Nevertheless, without cameras it would not be possible to provide an acceptable level of safety or security.
3.1. Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: Cameras are located on the interior of the building, overlooking primary entry/exit doors, loading bay, elevator lobbies, exit stairwells, and entrances and corridors to sensitive research areas. The building is in the location indicated on the attached map:
3.2. How many cameras will be installed: 39
3.3. Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.
3.4. What types of Camera Data will be captured (i.e. video, audio or both): Video only
3.5. Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None
4.1. How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior, and not any workspaces or lounge areas. The cameras are not actively monitored (except in emergencies) and recorded Camera Data will only be viewed for incident investigation purposes.
4.2. How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. In addition, public notification will be provided through the University’s website, and faculty, staff and visitors will be notified via digital signage throughout the building.
4.3. Whether and when the cameras will be monitored in real time: The cameras are not actively monitored, except during an emergency.
4.4. Whether and when recording of Camera Data will occur: The Camera Data will be recorded based on motion activation.
5. Security of Camera Data
5.1. The place where Camera Data will be received and/or monitored: In the event of an emergency, cameras will be viewable from the Vancouver Campus Security Office, 2133 East Mall.
5.2. Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to individuals authorized by Campus Security are granted access to camera imagery. Access to the camera system and its Video Management System is password protected.
5.3. How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.
5.4. The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.
5.5. Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in UBC datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).
5.6. The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically after no more than 30 days.
6. Legal Authority for Use of Camera System
6.1. Authority under FIPPA: The University is authorized to collect personal information using this Camera System under the authority of section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under the authority of section 32(a) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.
6.2. Other legal authority: n/a
7. Who to Contact for More Information
7.1. Title: Director, Campus Security
7.2. Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4
7.3. Telephone number: 604.822.2222
7.4. Email address: email@example.com