Terms of Use – UBC Museum of Anthropology Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System Name: UBC Museum of Anthropology Camera System

1.2.  System identifier: 3

1.3.  Camera operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of multiple cameras mounted throughout the interior and exterior of the building. The cameras have been positioned primarily to ensure the safety and security of the building and collections owned by the university and on loan from other institutions and lenders.

1.5.  Approval Date: September 19, 2016

2. Rationale

2.1.  The purpose/objective for installing these cameras: The cameras are monitored 24/7 in real time and recorded for forensic investigation.

2.2.  The necessity for the use of cameras in this area: The museum houses collections of world cultural heritage and significant value. The camera system is part of an overall security service provided by Campus Security, including 24/7 staffing, card access and intrusion, and camera coverage.  MOA is required to maintain a high standard of security in order to maintain our Class A designation with Canadian Heritage, and to meet exhibit lender requirements.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: The cameras have been implemented to function holistically with other technology options, as an integrated system. As a world-class cultural institution, it is mandatory that MOA has a highly specialized and functional security system that includes camera coverage.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible:

The cameras monitor the interior of the Museum of Anthropology, which is in the following location:

3.2.  How many cameras will be installed: Approximately 150

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): All public visitors, staff, students and volunteers.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): Pan-tilt-zoom, infrared illuminators when needed.

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The majority of the cameras are installed to be specifically viewing the Museum’s cultural assets, not people within the building. Recorded information is only viewed in response to incident investigation.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed at all entrances to the building in view of people entering the building.

4.3.  Whether and when the cameras will be monitored in real time: The cameras are monitored 24/7 by Campus Security staff. 

4.4.  Whether and when recording of Camera Data will occur: Camera system video is being recorded continuously.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: Museum of Anthropology Security Office, 6393 NW Marine Drive, Vancouver, BC, V6T 1Z2.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: The camera systems are only accessible by Campus Security staff, and access to footage is limited to select machines.

5.3.  How and where any recorded Camera Data will be stored: Camera data is recorded and archived on UBC servers, which are located in secure UBC Datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines authorized by Campus Security. Servers are located in University Datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres). 

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4

7.3.  Telephone number: 604-822-2222

7.4.  Email address: campus.security@ubc.ca