Terms of Use – National Soccer Development Centre Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System name: National Soccer Development Centre Camera System

1.2.  System identifier: 42

1.3.  System operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of 2 cameras installed on the baseball center to give a view of the National Soccer Development Centre (NSDC) and field house café.

1.5.  Approval Date: March 1, 2019

1.6.  Last Revision Date: September 15, 2021

2. Rationale

2.1.  The purpose/objective for installing these cameras: The camera is intended to provide situational awareness, deter vandalism/theft, and provide forensic value to incident investigations at the NSDC and the Plaza area.

2.2.  The necessity for the use of cameras in this area: The camera is needed for assistance in reviewing any incidents in the NSDC and Field house café. The NSDC is in a relatively secluded part of Campus, and is unoccupied for long periods overnight, and the camera is needed due to a history of vandalism and theft. The installation of a security camera in the area most prone to thievery and vandalism will assist in incident investigation and deterrence.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Motion sensors have been considered for the NSDC multi-purpose room and field house café, but this does not help the plaza area, Facility staff checking at the NSDC /field house café frequently but cannot ensure complete supervision as these events often take place over night. The location of the NSDC / field house café in a low-traffic area after hours results in long periods when the facility is not monitored. The installation of recorded cameras that are not actively monitored except for situational awareness and during an emergency was determined to be the least intrusive method of ensuring coverage in each area.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: The open plaza area, the entrance to the NSDC multipurpose room and the field house café, which are in the location indicated on the following map:

3.2.  How many cameras will be installed: 2

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all potentially be viewed with these cameras

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior and immediate areas around entry points. The cameras are not actively monitored (except in emergencies) and recorded Camera Data will only be viewed for incident investigation purposes.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. In addition, public notification will be provided through the University’s website.

4.3.  Whether and when the cameras will be monitored in real time: The cameras may be actively monitored by authorized persons for situational awareness or for the purpose of observing real-time incidents and/or emergencies.

4.4.  Whether and when recording of Camera Data will occur: The Camera Data will be recorded based on motion activation.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: Cameras will be viewable at the Doug Mitchell Thunderbird Sports Centre, 6066 Thunderbird Blvd and at Vancouver Campus Security Office, 2133 East Mall.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to authorized individuals authorized by Campus Security are granted access to camera imagery. The Video Management Software and cameras are password protected.

5.3.  How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in University datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under the authority of section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under the authority of section 32(a) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver BC, V6T 1Z4 Canada

7.3.  Telephone number: 604 822 2222

7.4.  Email address: ali.mojdehi@ubc.ca