Terms of Use – South Campus Operational Areas Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System name: South Campus Operational Areas Camera System

1.2.  System identifier: 46

1.3.  Camera operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of seven cameras that will give a view of the exterior portions of each of the following yards:

• Utility Yard overseen by Energy and Water Services (E&WS)
• Environmental Services Facility (ESF) operated by Risk Management Services (RMS)
• Material Recovery Facility (MRF) overseen by Municipal Services
• Composting Facility overseen by Municipal Services
• Plant Operations Nursery overseen by Municipal Services

1.5.  Approval Date: July 6, 2019

2. Rationale

2.1.  The purpose/objective for installing these cameras: These security cameras are intended to protect property by assisting in prevention and investigations of criminal activity and loss of property.

2.2.  The necessity for the use of cameras in this area: The camera is needed for assistance in reviewing any incidents at either the Utility Yard, ESF, MRF, Composting Facility and Plant Operations Nursery. As these operational areas are in a secluded area of campus with minimal natural surveillance, a camera is required due to a history of break-ins, theft and mischief. The installation of a security camera covering the entire perimeter will assist in investigation and deterrence.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: The current security measures in place, which includes a maintained fence line and gates, lighting, and random campus security patrols has been shown to be inadequate in preventing criminal activity. The camera system will be a part of a more holistic security strategy for the operational areas.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: All cameras are located in the exterior portions of the operational areas overlooking entry/exit gates and a perimeter fence line.

3.2.  How many cameras will be installed: 7

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all potentially be viewed with these cameras.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the operational areas and the immediate areas around the perimeter and entrance points. The cameras are not actively monitored (except in emergencies) and recorded Camera Data will only be viewed for incident investigation purposes.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter fencing of the operational areas, including the main vehicle/pedestrian entrances. In addition, public notification will be provided through the University’s website.

4.3.  Whether and when the cameras will be monitored in real time: The cameras will be monitored 24/7.

4.4.  Whether and when recording of Camera Data will occur: The Camera Data will be recorded continuously.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: Cameras will be viewable at four separate locations: Vancouver Campus Security Office, 2133 East Mall, UBC Energy Centre, 6130 Agronomy Road, the Bioengergy Research Demonstration Facility, 2337 Lower Mall and the University Services Building 2329 West Mall.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to authorized individuals authorized by Campus Security are granted access to camera imagery. The Video Management Software and cameras are password protected.

5.3.  How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to an incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in University datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver BC V6T 1Z4

7.3.  Telephone number: 604-822-2222

7.4.  Email address: campus.security@ubc.ca