Terms of Use – Pulp and Paper Research Centre Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System name: Pulp and Paper Research Centre Camera System

1.2.  System identifier: 47

1.3.  Camera operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of 3 cameras installed at the Pulp and Paper Research Centre at Vancouver Campus

1.5.  Approval Date: November 6, 2019

2. Rationale

2.1.  The purpose/objective for installing these cameras: The camera system is intended increase the level of safety of individuals, deter theft or damage to assets and property as well as forensic evidence in the event of incidents requiring investigation.

2.2.  The necessity for the use of cameras in this area: This building has a highly industrialized environment with many hazards requiring strict safety adherence and procedural compliance. Many areas of the Pulp and Paper Center, including entrances, are not visible to operations staff and the camera will contribute to both safety and security of the facility. Previous incidents of unauthorized personnel gaining entry and thefts have occurred posing safety and security concerns. There have also been numerous instances of tempering and damaging access control hardware, rendering property and occupants vulnerable despite current safety measures.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Less privacy-intrusive measures have been employed and the camera system is part of a holistic safety and security strategy for the building which includes access card control, and intrusion alarm systems. Building and Research labs are locked down and some require access cards for entry, and exterior doors remain locked after the building closes, requiring visitors to be escorted during entry. Continuous staff monitoring of the areas is cost prohibitive. The installation of recorded cameras, that are not actively monitored except during an emergency, was determined to be the least intrusive and cost-effective method of ensuring coverage.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: The cameras are located primarily in the interior of the building, overlooking primary access doors (front and back), and one camera is located on the interior viewing the loading bay.

3.2.  How many cameras will be installed: 3

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras all have been positioned so that they can only view activity within the building interior and immediate areas around entry points. The cameras will not be actively monitored and recorded Camera Data will only be viewed for incident investigation purposes.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. In addition, public notification will be provided through the University’s Counsel website.

4.3.  Whether and when the cameras will be monitored in real time: No one will actively monitor the camera feed.

4.4.  Whether and when recording of Camera Data will occur: Camera Data will be recorded.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: Vancouver Campus Security Office, 2133 East Mall.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to individuals authorized by Campus Security are granted access to camera imagery. Access to the camera system and its Video Management Software is password protected.

5.3.  How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in UBC data centres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Data centres).

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically after no more than 30 days.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: N/A

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4

7.3.  Telephone number: 604.822.2222

7.4.  Email address: campus.security@ubc.ca