These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).
1. Overview
1.1. System Name: Life Science Centre Camera System
1.2. System identifier: 5
1.3. Camera operator: Campus Security, Vancouver Campus
1.4. Short description of system: This system consists of multiple cameras mounted throughout the interior and exterior of the building. The cameras are required to ensure the safety and security of the building and to comply with Security requirements imposed by the Canadian Nuclear Security Commission.
1.5. Approval Date: August 2, 2016
1.6. Last Revision Date: October 27, 2022
2. Rationale
2.1. The purpose/objective for installing these cameras: The cameras are monitored 24/7 in real time and recorded for forensic investigation.
2.2. The necessity for the use of cameras in this area: The Life Science Centre houses large amounts of chemical materials (including nuclear), intellectual property from research as well as other sensitive facilities. LSC is required to maintain a high standard of security in order to comply with requirements set out by a number of government bodies including the Canadian Nuclear Security Commission and Public Health Canada. Furthermore, an external security audit conducted on the facility back in 2011 made explicit recommendations for increased camera coverage.
2.3. What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Less privacy-intrusive measures have been employed and the camera system is part of a holistic safety and security strategy for the building which includes 24/7 patrol staffing, extensive card access control and intrusion alarm systems. Level 3 research labs are locked down and require access cards for entry and doors remained locked, requiring visitors to be escorted during entry. However, without installing cameras, there is no cost-effective way to provide an acceptable level of safety and security.
3. Scope
3.1. Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: The cameras monitor the exterior and select areas of the interior of the Life Science Centre, including exterior doors and windows, loading bays, elevator lobbies, and select corridors and entrances leading to sensitive high security areas. The Life Science Centre is in the location indicated on the attached map.
3.2. How many cameras will be installed: 55
3.3. Whose activities will be viewed by these cameras (e.g. public, employees, students): All public visitors, students, faculty, staff and volunteers.
3.4. What types of Camera Data will be captured (i.e. video, audio or both): Video only
3.5. Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): Pan-tilt-zoom on select cameras, infrared illuminators when needed. Select cameras have 360 degree views.
4. Privacy
4.1. How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior, hallways, loading dock and immediate areas around entry/exit points. The historical camera recording data will only be viewed for incident investigation purposes.
4.2. How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. Also, unauthorized personnel are able to enter the building. In addition, public notification will be provided through the University’s website.
4.3. Whether and when the cameras will be monitored in real time: For safety awareness and operational purposes, all cameras are actively monitored in real time by Campus Security staff at the Life Sciences building including remote monitoring at Campus Security Office located at 2133 East Mall.
4.4. Whether and when recording of Camera Data will occur: Camera system video is being recorded continuously.
5. Security of Camera Data
5.1. The place where Camera Data will be received and/or monitored: The data is stored on UBC servers, which are located in secure UBC datacentres and monitored by Vancouver Campus Security Office, 2133 East Mall and at Life Sciences Centre Security Office, 2350 Health Sciences Mall, Vancouver, BC V6T 1Z3.
5.2. Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to individuals authorized by Campus Security are granted access to camera imagery. The Video Management Software and cameras are password protected.
5.3. How and where any recorded Camera Data will be stored: Camera data is recorded and archived on UBC servers, which are located in secure UBC Datacentres.
5.4. The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.
5.5. Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines authorized by Campus Security. Servers are located in University Datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).
5.6. The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.
6. Legal Authority for Use of Camera System
6.1. Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.
6.2. Other legal authority: n/a
7. Who to Contact for More Information
7.1. Title: Director, Campus Security
7.2. Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4
7.3. Telephone number: 604-822-2222
7.4. Email address: campus.security@ubc.ca