Terms of Use – Life Science Centre Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System Name: Life Science Centre Camera System

1.2.  System identifier: 5

1.3.  Camera operator: Campus Security, Vancouver Campus

1.4.  Short description of system: This system consists of multiple cameras mounted throughout the interior and exterior of the building. The cameras are required to ensure the safety and security of the building and to comply with Security requirements imposed by the Canadian Nuclear Security Commission.

1.5.  Approval Date: August 2, 2016

1.6.  Last Revision Date: November 9, 2016

2. Rationale

2.1.  The purpose/objective for installing these cameras: The cameras are monitored 24/7 in real time and recorded for forensic investigation.

2.2.  The necessity for the use of cameras in this area: The Life Science Centre houses large amounts of chemical materials (including nuclear), intellectual property from research as well as other sensitive facilities. LSC is required to maintain a high standard of security in order to comply with requirements set out by a number of government bodies including the Canadian Nuclear Security Commission and Public Health Canada. Furthermore, an external security audit conducted on the facility back in 2011 made explicit recommendations for increased camera coverage.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: The camera system is part of an overall security service provided by Campus Security, including 24/7 patrol staffing, card access and intrusion alarm systems. The cameras have been implemented to function holistically with other technology options, as an integrated system. It would not be feasible to provide an effective level of security without using cameras as part of this system.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: The cameras monitor the exterior and select areas of the interior of the Life Science Centre, including exterior doors and windows, loading bays, elevator lobbies, and select corridors and entrances leading to sensitive high security areas. The Life Science Centre is in the location indicated on the attached map.

3.2.  How many cameras will be installed: 44

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): All public visitors, students, faculty, staff and volunteers.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video only

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): Pan-tilt-zoom on select cameras, infrared illuminators when needed. Select cameras have 360 degree views.

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The majority of the cameras are installed to be mainly viewing access points to the building, interior cameras are not viewing workspaces or seating areas within the building. Exterior cameras are angled to capture primarily building perimeter rather than sidewalks or streets, so as to minimize inadvertent capture of images of passersby. Recorded information is only viewed in response to incident investigation.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signage will be placed at all entrances to the building in view of people entering the building.

4.3.  Whether and when the cameras will be monitored in real time: The cameras are monitored 24/7 by Campus Security staff.

4.4.  Whether and when recording of Camera Data will occur: Camera system video is being recorded continuously.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: Life Sciences Centre Security Office, 2350 Health Sciences Mall, Vancouver, BC V6T 1Z3.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: The camera systems are only accessible by Campus Security staff, and access to footage is limited to select machines.

5.3.  How and where any recorded Camera Data will be stored: Camera data is recorded and archived on UBC servers, which are located in secure UBC Datacentres.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines authorized by Campus Security. Servers are located in University Datacentres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Datacentres).

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4

7.3.  Telephone number: 604-822-2222

7.4.  Email address: campus.security@ubc.ca