Terms of Use – Buchanan Tower Camera System

These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).

1. Overview

1.1.  System name: Buchanan Tower Camera System

1.2.  System identifier: 51

1.3.  Camera operator: Campus Security

1.4.  Short description of system: Buchanan Tower Camera System

1.5.  Approval Date: June 18, 2020

1.6.  Last Revision Date: June 18, 2020

2. Rationale

2.1.  The purpose/objective for installing these cameras: To deter and investigate break-ins and theft at the Buchanan Tower.

2.2.  The necessity for the use of cameras in this area: Buchanan Tower has experienced a series of break-ins and thefts. We needed to improve our security to mitigate the risk.

2.3.  What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: Access control and alarm system is already in place but have not eliminated the problem.

3. Scope

3.1.  Description of area(s) to be monitored and placement of cameras, including diagrams where feasible: All entry/exit doors of 1873 East Mall, which is in the location indicated on the following map:

3.2.  How many cameras will be installed: 5

3.3.  Whose activities will be viewed by these cameras (e.g. public, employees, students): The areas monitored are visited by members of the public, faculty, staff and students.

3.4.  What types of Camera Data will be captured (i.e. video, audio or both): Video

3.5.  Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): No

4. Privacy

4.1.  How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: Cameras are positioned so that they can only view individuals entering or exiting the premises.

4.2.  How individuals will be notified that they are entering an area that is being monitored: Signs have been positioned in all key locations stating the premises are under video surveillance.

4.3.  Whether and when the cameras will be monitored in real time: Only when a suspected break-in or theft has occurred or when testing the system.

4.4.  Whether and when recording of Camera Data will occur: Cameras are motion activated so anyone in the area can be recorded.

5. Security of Camera Data

5.1.  The place where Camera Data will be received and/or monitored: The Digital Video Recorder is located in a secure room and all data is stored on this server. Data can be viewed from the server or a workstation that has had the specific software installed.

5.2.  Arrangements in place to protect against unauthorized viewing of the Camera Data: Access to the secure room with lock and security system is limited. Users must have a user name and password to access the system.

5.3.  How and where any recorded Camera Data will be stored: The Digital Video Recorder is located in a secure room all data is stored on this server.

5.4.  The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to incident investigation.

5.5.  Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: The room is secured. User name and password required. Client software needs to be install on local system.

5.6.  The protocol for logging access, use and disposal of any recorded Camera Data: The system automatically logs access and recordings are overwritten as needed.

6. Legal Authority for Use of Camera System

6.1.  Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.

6.2.  Other legal authority: n/a

7. Who to Contact for More Information

7.1.  Title: Director, Campus Security

7.2.  Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4

7.3.  Telephone number: 604.822.2222

7.4.  Email address: campus.security@ubc.ca