These Terms of Use have been approved by the Director, Campus Security and the University Counsel under section 3 of Policy SC16 (Video Cameras Policy).
1. Overview
1.1. System name: First Nations Longhouse Camera System
1.2. System identifier: 52
1.3. Camera operator: Campus Security, Vancouver Campus
1.4. Short description of system: This system consists of cameras installed within the First Nations Longhouse building at Vancouver Campus and is managed by Campus Security.
1.5. Approval Date: October 2, 2020
2. Rationale
2.1. The purpose/objective for installing these cameras: The camera is intended to provide forensic value to incident investigations.
2.2. The necessity for the use of cameras in this area: The camera is needed for assistance in reviewing any incidents in the First Nations Longhouse. The First Nations Longhouse is in a relatively secluded part of Campus, and is unoccupied for long periods overnight.
2.3. What less privacy-intrusive alternatives to the use of cameras have been considered and why they have been rejected: The camera system is part of an overall security service provided by Campus Security, including 24/7 response, intrusion alarm and access control systems. The camera system will be implementing with other technology options, as an integrated system to provide a high level of security.
3. Scope
3.1. Description of area(s) to be monitored and placement of cameras: All cameras are located in the interior of the building, which is in the location indicated on the following map:
3.2. How many cameras will be installed: 3
3.3. Whose activities will be viewed by these cameras (e.g. public, employees, students): Members of the public, employees, and students may all be potentially viewed with these cameras.
3.4. What types of Camera Data will be captured (i.e. video, audio or both): Video only
3.5. Any special capabilities of the system (e.g. zoom, facial recognition or night vision features): None
4. Privacy
4.1. How the cameras have been positioned or configured to collect the minimum amount of personally identifiable information necessary to achieve the purpose of the collection: The cameras have been positioned so that they can only view activity within the building interior and immediate areas around entry points. The cameras are not actively monitored (except in emergencies) and recorded Camera Data will only be viewed for incident investigation purposes.
4.2. How individuals will be notified that they are entering an area that is being monitored: Signage will be placed on the perimeter of the building near entrances. In addition, public notification will be provided through the University’s website.
4.3. Whether and when the cameras will be monitored in real time: The cameras are not actively monitored, except during an emergency.
4.4. Whether and when recording of Camera Data will occur: The Camera Data will be recorded continuously.
5. Security of Camera Data
5.1. The place where Camera Data will be received and/or monitored: In the event of an emergency, cameras will be viewable at the Vancouver Campus Security Office, 2133 East Mall.
5.2. Arrangements in place to protect against unauthorized viewing of the Camera Data: Only specific computers assigned to authorized individuals authorized by Campus Security are granted access to camera imagery. The Video Management Software and cameras are password protected.
5.3. How and where any recorded Camera Data will be stored: Camera Data is recorded and archived on UBC servers, which are located in secure UBC data centres.
5.4. The protocol for accessing and viewing any recorded Camera Data: Recorded images can only be accessed by individuals authorized by Campus Security. Recorded images would only be viewed and/or extracted in response to an incident investigation.
5.5. Technical and physical security arrangements in place to protect against unauthorized access or disclosure of any recorded Camera Data: Recorded images are password protected and accessed only through specific machines in the Campus Security office area. Servers are located in University data centres, which are protected in accordance with Information Security Standard #18 (Physical Security of UBC Data centres).
5.6. The protocol for logging access, use and disposal of any recorded Camera Data: The Video Management Software used by the Camera Operator audits all usage. The software deletes recorded images automatically.
6. Legal Authority for Use of Camera System
6.1. Authority under FIPPA: The University is authorized to collect personal information using this Camera System under section 26(c) of the British Columbia Freedom of Information and Protection of Privacy Act (“FIPPA”), i.e. the information relates directly to and is necessary for a program or activity of the University. The University is authorized to use this personal information under section 32(a) of the FIPPA, i.e. for one of the purposes set out in Policy SC16, or for a use consistent with one of those purposes.
6.2. Other legal authority: n/a
7. Who to Contact for More Information
7.1. Title: Director, Campus Security
7.2. Mailing address: 2133 East Mall, Vancouver, BC V6T 1Z4
7.3. Telephone number: 604.822.2222
7.4. Email address: campus.security@ubc.ca