Protection of Privacy

General Information:

Everyone at UBC should be aware that the University’s collection, use and disclosure of personal information is controlled by federal and provincial laws. We have prepared an overview document to introduce Faculty and Staff at UBC to some of the key requirements and implications of FIPPA. The overview document is available here: Access and Privacy Guide for Faculty and Staff.

Privacy Guidance:

UBC has also developed the following Fact Sheets to provide guidance on privacy issues to faculty and staff:

• • Overview of Privacy
  • What is Personal Information?
  • Collecting Personal Information
  • Privacy of Email Systems
  • Conducting Surveys
  • Disclosing Personal Information for Health and Safety Reasons
  • Disclosing Personal Information to Law Enforcement Agencies and Government Bodies
  • Disclosing Personal Information Outside Canada
  • Installing or Administering Camera Systems at UBC
  • Privacy of Minors, Mentally Incapable and Deceased Individuals
  • Access and Privacy Guidelines for Selection Committees see also: Security and Confidentiality Agreement for Participant in Selection Process
  • Handling Privacy Breaches
  • Security and Confidentiality Agreements for those not employed by UBC

  Privacy Impact Assessments:

  Provincial law requires public bodies such as UBC to conduct a Privacy Impact Assessment (PIA) for all new systems, projects, programs, or activities (“Projects”). A PIA is a risk management and compliance review process used to identify and address potential privacy and security issues. Learn about PIAs from UBC’s Privacy Matters website.

  Guidance and Information on Canada’s Anti-Spam Legislation (CASL):

  The Canadian Anti-Spam Legislation (usually called the CASL) is one of the world’s most stringent anti-spam laws.  Since non-compliance with the CASL may lead to significant financial penalties, faculty and staff who are sending Commercial Electronic Messages are strongly encouraged to read the attached resources.
  • Applying CASL to UBC Activities
  • CASL – Frequently Asked Questions
  • CASL – Model Language
  • CASL – Compliance Checklist