Getting Started – A Brief Overview and Important Links
What is Conflict of Interest?
Conflict of Interest happens when something from your personal or private life influences (or appears to influence) your duties as a UBC employee. While UBC’s policy does focus on employees, it also applies to others at UBC such as post-doctoral fellows. If you are not sure if the conflict of interest policy applies to you, please contact https://universitycounsel.ubc.ca/coi/contact-information/
What is a Conflict of Interest Declaration?
Conflict of Interest (“COI”) declarations are statements designed to identify situations that may lead to conflicts or interest or commitment, and so should be managed thoughtfully.
Since 2005, Faculty Members at UBC have completed annual COI declarations through the RISe database. This is not changing. Faculty Members will continue to complete declarations in RISe.
Starting in 2018, staff members with advanced responsibilities have been asked to complete annual declarations through the new Staff COI (“SCOI”) declaration system. More information on this new SCOI declaration system is available at scoi.ubc.ca
Some Key Areas of Concern:
Research: what you do outside your UBC duties influences (or appears to influence) your research at UBC.
Students: you have a personal relationship with a student and also evaluate this student’s work.
Graduate Students: you supervise a graduate student and have also hired them to work for you outside of your UBC duties.
Hiring or working with someone who is related to you or who you live with.
Outside activities that are related to your work at UBC but not part of your expected duties at UBC: consulting, for example.
If you are not sure how the conflict of interest policy applies to you, please contact https://universitycounsel.ubc.ca/coi/contact-information/
What is Conflict of Commitment?
UBC’s policy is called conflict of interest and conflict of commitment. Conflict of commitment has two parts:
- You use University resources for non-University purposes. UBC is quite generous in allowing employees to use its resources for things like checking personal email or printing out mapquest directions. When you go beyond this, you will need your manager’s okay and your manager can say no. For example, you want to use a colour copier to make posters for your kid’s daycare.
- You are doing things on University time that are not University work.
- As a staff member, this means your non-University work is taking time and attention away from our UBC duties. Sometimes there is good reason to take time and attention away from our UBC duties and you will need your manager’s okay, and your manager can say no.
- As a faculty member, your guidelines are called the 52 /30 days rules and you can find the specifics in Section 3, page 4, of the conflict of interest and conflict of commitment policy https://universitycounsel.ubc.ca/policies/policy97.pdf
If you are not sure how the conflict of commitment policy applies to you, please contact https://universitycounsel.ubc.ca/coi/contact-information/
I want to log into the RISe database – http://www.rise.ubc.ca/
I want to a copy of UBC’s Conflict of Interest and Conflict of Commitment policy (#97):
I want a copy of the Faculty of Medicine’s Relationship with Industry Policy:
I need to take the Faculty of Medicine’s Relationship with Industry training module:
I need help with
- Conflict of interest or conflict of commitment: https://universitycounsel.ubc.ca/coi/contact-information/
- Working in the RISe database: http://www.rise.ubc.ca/content/contact-us
- The Faculty of Medicine’s Relationship with Industry training Module – firstname.lastname@example.org